After completing all exams and program requirements, students have the option to take an additional final exam, which can lead to a state-approved degree or diploma, in addition to the university's private award.
Die OUBH Switzerland-Richtlinie wurde von MME Legal Switzerland rechtlich geprüft und genehmigt
Equal Opportunities Policy
OUBH welcomes students from all countries. We neither discriminate on the basis of race, color, religion, national or ethnic origin, sex, age, or disability in access to, or participation or employment in, its programs or activities. OUBH seeks students of good character who have demonstrated academic achievement and the potential for further growth. Admission is selective only on the basis of the academic record.
OUBH programs are not limited to young full-time school leavers. As the importance of education becomes recognized, more and more people in the workforce are heading back to school. The Academy provide many different courses aimed at professionals or individuals who wish to further their education and career prospects.
The same academic regulations apply to students in these programs unless otherwise specified.
IMPRESSUM
By using our website, you accept this AGB(Policy) in full. If you disagree with any part of our AGB(Policy), do not use our website. We reserve the right to modify these terms at any time. You should, therefore, check periodically for changes. By using this site after we post any changes, you agree to accept those changes, whether or not you have reviewed them.
The design and content of this website are generated by AI, and we do not assume any responsibility for the accuracy or reliability of the content.
OUBH is a registered trademark in Switzerland by the Swiss Federal Institute of Intellectual Property.
OUBH Academy is part of A.B.M.S. GmbH which is a daughter company of ISBM AG (CH-100.3.802.225-0)
AGB / Unsere Allgemeinen Geschäftsbedingungen (AGB):
OUBH Policy has been legally reviewed and approved by MME Switzerland
This is a short form of the full Policy. the full policy is available in the library
By Applying to Study at OUBH, the student agrees to accept the following terms and conditions are part of the General terms and conditions GTC (or can be called sometimes Policy, AGB, Allgemeine Geschäftsbedingungen or Standard of Excellence, any of those names are treated as "Terms and conditions" and the following information are applicable)
All programs have an additional 8.2% AQT tax (do not mix with MWST).
OUBH will try to record all classes and upload them to our library however if for any reason some classes will not be recorded, the student is responsible for reading his/her lecturer handouts and contacting the lecturer for any questions.
Equal Opportunities Policy
OUBH welcomes students from all countries. We neither discriminate on the basis of race, color, religion, national or ethnic origin, sex, age, or disability in access to, or participation or employment in, its programs or activities. OUBH seeks students of good character who have demonstrated academic achievement and the potential for further growth. Admission is selective only on the basis of the academic record.
OUBH programs are not limited to young full-time school leavers. As the importance of education becomes recognized, more and more people in the workforce are heading back to school. The Academy provides many different courses aimed at professionals or individuals who wish to further their education and career prospects.
The same academic regulations apply to students in these programs unless otherwise specified.
Your new life at OUBH Switzerland starts here…
Amongst the sights and sounds of one of the world’s most exciting cities, you are embarking on your journey to become what you would like to be. Use this Handbook to navigate your way through your time at OUBH Switzerland, from your first day to your leaving day, and beyond, helping you to get the most out of your enjoyable experience.
- "How to use this Handbook"
This Handbook has been designed to help you settle into life at OUBH Switzerland with greater ease, as well as to show you the impressive range of support services available to OUBH Switzerland’s students and provide a comprehensive guide to any questions you may have about student life. The booklet informs you about these support services and also offers practical advice and information on a wide range of subjects.
This Handbook is just a starting point for a lot of the information contained in it and has been designed for use in conjunction with other resources such as OUBH Switzerland’s website. This handy booklet will help guide you through your first days at OUBH Switzerland. Make sure you read it carefully so you are prepared with the correct documents to make the enrolment process hassle-free.
During your first few weeks, you will find yourself referring to the Handbook frequently as you orientate yourself at OUBH Switzerland, but it will also be of use in the longer term as it provides information and advice on a comprehensive array of topics.
1. WELCOME MESSAGE FROM THE CHIEF EXECUTIVE
"Faith, unity and discipline are the keys to success"
OUBH Royal Academy of Economics and Technology in Switzerland – is a dynamic, modern Institute in the heart of Switzerland, with a focus on all aspects of the management and business industry. There is a long tradition of management in Switzerland, and it is the ideal environment for young people from all over the world wishing to study in the most important business and management professions.
For many of our students, it is the first time they study online and study with a group of students for a long period and from completely foreign cultures. We, therefore, offer them round-the-clock support from the time they start studying until the completion of their studies. Even after they have graduated we are always available to listen to their questions.
Students learn about the business and management sector in a familiar atmosphere. The curricula include all subjects related to business management, and after the courses, students can undertake appropriate to continue studying. The school’s manageable size enables individually supported teaching and considers the cultural and religious backgrounds of each individual.
OUBH AQT Team
2. ACADEMIC ISSUES
If a student wishes to carry out a particular procedure within a country’s Department of Education regarding their diploma earned at OUBH, such procedures are to be carried out independently by the student. OUBH respects the unique rules and regulations of each country and does not intervene or influence the respective authorities. the following text will be on all OUBH Diplomas/Degrees "All Certificates remain the property of, and must be returned to OUBH Switzerland upon reasonable request".
2.1 Enrolment
2.1.A. For on-campus students:
When you arrive at OUBH Switzerland, you will be welcomed to the campus during our Enrolment Day. Enrolment is the administrative process you will attend when you first arrive at the Institution, and it will involve registering for classes, settling any outstanding fees, and collecting books (if applicable) and timetables. It is also an opportunity for you to meet academic and administrative staff, get a letter for opening a bank account, apply for your student discount card, a letter to register with your local GP and much more. Please note that OUBH Switzerland only accepts students who are 18+ years old prior to the course commencement date.
2.1.B. for Online students:
For Online students, we have at the beginning of each term an Orientation DAY, during the Orientation we show you how to login to our Library and External Libraries, how to login to OUBH email… etc. and We try to answer all your questions.
2.2 Registration with the Awarding Body
Registration with the relevant awarding body is mandatory. Please note that you are registered with one of the under-mentioned Awarding Bodies as per their Rules & Regulations before or at the time of taking admission in OUBH Switzerland
2.3. Know your Subjects
It is very important that you know well about the subjects you will study. Please make sure you know the following details beforehand:
- Subject-name
- Number of core and optional subjects (if any)
- Name of the lecturer teaching a particular subject
2.4 Class Timetable
The class timetable will help you avoid any clash between your lectures and other commitments. It is strongly recommended that you do not get involved with other commitments when your course or term time is going on.
2.5 Know Your Lecturers
The most important thing is that you must know who your lecturers are. They are the people who will be helping you throughout your academic life in OUBH Switzerland. It is recommended that right from the beginning of your course you must know who your lectures are. You must know the following things:
- Name of the Lecturer
- The Subject was taken by the Lecturer
- Day and Time of the Lecturer’s Class
2.6 Know about your Class Rooms, Library, etc.
Reception: Zurich 2nd floor OR support1@e-student.club
Administrative Room: Zurich 2nd floor OR support1@e-student.club
Class Room: On-Campus / Online
Library:
http://www.ous.estudent.club/ (based in Switzerland)
http://www.researchgate.net/ (based in Germany ) (you can register yourself by using OUBH.email account)
http://www.emeraldinsight.com/ (based in the UK) (you can register yourself by using OUBH.email account)
https://www.academia.edu/ (based in the USA) (you can register yourself by using OUBH.email account)
Café/ Student Common Room: On-Campus / Online
Conference Room: On-Campus / Online
Accounts and Marketing: Admission@ousedu.ch
2.7 Academic Obligations
All information (books, materials, lectures, notices...etc.) belongs to OUBH and the students have right only to use them for their study during their study time at OUBH. They have no right to forward them, publish them, sell them or do anything else for any reason without the permission of OUBH QUALITY committee. The permission should be signed by the head of the Committee.
Any student who breaks this rule puts him/herself under legal responsibility.
3. ADMINISTRATIVE ISSUES
3.1 Who is Who?
For the full and updated list please visit our website
3.2 Paying Your Fees
You can pay your fees by cheque, cash, bank transfer, or/and other payment methods. If you are experiencing financial difficulties, that prevent you from paying your fees duly, you may talk to one of the Institution’s administrative staff or the Student Welfare Officer. Study fees are subject to change without prior notice and can increase for current and future students without prior notice if needed.
Please note that you may pay your tuition fees in a single payment at the time of enrolment or in installments.
Single Payment: Single payment should be made up to 30 days before the course start date (For those who got early payment scholarship, should be paid within the given period in the Letter of Acceptance).
Payment by Instalments: You may pay by three installments as well. No supplementary charge will be added to the tuition fees (subject to change).
50% of the study fee should be paid prior to the study and the remaining amount can be paid in installments during your study (maximum up to one year, if you need an exception please contact the administrative)
The following conditions will apply to you if you pay by installments:
- You must continue to pay your installment until the full balance of the course fee is paid in full.
- A facility to pay by installments may be withdrawn or charged interest from you if you who fail to meet installment deadlines promptly or your cheques are dishonored.
3.2.1. The fees are subject to change without prior notice. In addition to tuition fees, there is 8.2% AQT tax. You may check Google, XE or any other service to know how much, approximately, is the fee in your local currency
3.2.2. 1000 Euro additional for the exit (early exit)
3.2.3. 500 Euro additional for the direct entry (credit transfer)
3.2.4. 1000 Euro additional for the exit (to change the program to a shorter one)
3.2.5. 1000 Euro additional for the direct entry (entry into the upper year)
3.2.6. The total estimated fee covers the regular duration, which means the students must pay the semester fee for any extra semester may take.
3.2.6. Please note: students who are going to pay their study fee through a 3rd party must pay a 10% additional fee.
3.3 Institution Letters
As a student, you may require all or one of the following letters issued by the Institution:
- Bank letter, (To open up a bank account) (only for on-campus students)
- G P letter, (To register at the surgery so as to obtain basic medical facilities) (only for on-campus students)
- Council letter, (To get Council Tax Exemptions on House Rent) (only for on-campus students)
- Other relevant letters
Depending on the type of letter, you must allow 3–5 working days to process the letters. Please note that you must fill in the relevant form in order to obtain the letter sometimes we do accept just an email in order to prepare for you the letter.
3.4 Opening Bank Account (only for on-campus students)
students Welfare Officer can provide you with information on how to open a bank account on arrival at the Institution.
To open up a bank account in Switzerland you will need to provide the following documents:
- OUBH Switzerland Enrolment Letter
- Passport
- Swiss ID card
- Confirmation of Switzerland and Overseas address
It is worth mentioning that most phone bills and other utility bills are preferred to be received by Direct Debit. Thus, it is useful to have a bank account to keep the continuity and of your day-to-day transactions.
3.5 Registration with Local GP (only for on-campus students)
You are also eligible to use the National Health Service (NHS), free of charge, during your studies here in Switzerland for the first year. You should book an appointment with your local GP first, and then you need to take a letter from the Institution addressed to the GP. Remember, you will not be able to get free treatment unless you are registered with your local GP.
3.6 Student ID Card (ISIC Card)
ALL OUBH students will get an ISIC card (only through OUBH Switzerland) The ISIC Association is the non-profit organization behind the International Student Identity Card (ISIC). The ISIC card is the only internationally accepted proof of bona fide student status and it comes with UNESCO logo.
For on-campus students: Students without a Student ID Card will not be allowed to enter the Institution premises to attend lectures or to use any Library facilities, IT facilities, and so on. The ID card proves your status as a student of OUBH Switzerland. You must, at all times, keep your ID card with you whenever you enter the Institution premises.
3.7. Grading system
The student needs to have a minimum of 51% in order to pass.
Our grading system is as follows:
A: 91% - 100% (Exceptional)
B: 81% - 90% (Excellent)
C: 71% - 80% (Very good)
D: 61% - 70% (Good)
E: 51% - 60% (Pass)
F: 0% - 50% (Fail)
For Information about the Thesis, please refer to the handbook “How to Write a thesis”.
4. ACADEMIC SUPPORT
4.1 Induction Pack
The Induction Pack has been designed to provide all the necessary information to the students. All information relating to academic and administrative matters is provided in the Induction Pack. This helps you understand the following things:
- Course Details
- Relevant details relating to academic matters
- Administration process outline
- Guide to apply for letters and other facilities
4.2 Lectures
In OUBH Switzerland one of the most important methods of course delivery is a lecture where a lecturer addresses students face to face. Your lecturer will make you well acquainted with all the topics of a particular subject and you are highly encouraged to participate in the discussion to clarify any issue that you do not well comprehend.
For online students, you have live classes and we try to record most of them and upload them to our library and you can watch them anytime you want during your study period again and again. some student register only for recorded programs. please be sure about which program are you enrolled in.
4.3 Lecture Handouts
The lecture handout is designed to give a suggestive approach as to the study of a particular topic. The lecturers of OUBH Switzerland are required to distribute handouts to students to make the taught topic easy to understand. However, you should make sure that you consult all the recommended books on top of the lecture handouts.
4.4 List & Guide of Essential & Additional Reading
There are lots of books in the market for each of the subjects and it is not possible for new students to actually understand what to read or not to read. Most importantly the students can not decide which book to read to meet the standard of the level they are studying. In such a case students need guideline from the academics. OUBH Switzerland’s lecturers provide a list of academic textbooks that are recommended as essential reading. They also recommend another list of books as additional reading.
You are strongly advised to read and focus on the essential reading list. The additional readings have been recommended to help you learn more and get support to your essential understanding of the topic.
4.5 Module Tutor
The Module Tutor is responsible for preparing and delivering a program of study for each module. He/she is a model of excellence for the students.
The Module Tutor will guide you through the subject he/she has been entrusted with. You will be ensured by the Module Tutor that you are going through the whole curriculum properly. If you have any problems or concerns regarding your studies, you can consult your Module Tutor without any hesitation.
4.6 Personal Tutor
As a student, you will be allocated with a personal tutor by the Institution. Your personal tutor will assist you to retain an interest in your personal and academic development throughout your academic career. You can consult her/him for any of your academic matters.
Your Personal Tutor is responsible for offering guidance in your academic work, monitoring progress and initiating the provision of additional support where this may be required. He/she is always prepared to fulfill a more generally supportive role and to discuss any matters affecting your academic work. In cases where personal difficulties are affecting your academic work, the Personal Tutor may consider initiating appropriate consultation with you and/or the Course Coordinator and Academic Head.
For the thesis, you have to send us a proposal of what you are planning to write and we will assign the right supervisor to you.
All students must submit a „Plagiarism Checker report” with their thesis/project using http://en.writecheck.com/ Turnitin, LLC.
WriteCheck is an online plagiarism checker that also provides a grammar checker tool by ETS® and a Tutor service by Pearson®. WriteCheck helps students become better writers by identifying grammar errors and unoriginal content in written work. WriteCheck was developed with the guidance and input of instructors who saw the need for a simple service to help students identify and correct writing mistakes in a formative manner.
4.7 Course Co-ordinator
There is a Course Coordinator for each course administered by the OUBH Switzerland. The Course Coordinator deals with the overall management of the academic affairs of the relevant discipline and acts as a course leader. He/she is responsible for ensuring that lesson plans and practical activities are relevant and appropriate. He/she conducts teaching observations on request by the Academic Head or as part of the Institution's observation policy; gives feedback and leads on where the quality of teaching needs to improve and suggests development activities etc. You can consult your Course Co-coordinator for any of your academic matters, however, you need to book an appointment with him/her through your Module Tutor. The Course Co-ordinator is usually members of the students Welfare team.
4.8 Academic Head
The Academic Head leads the Institution in the development and implementation of its academic quality assurance and enhancement strategies and procedures. He/she is responsible for ensuring that the academic sessions of the Institution run smoothly. He/she is also responsible for advising and contributing to the development of the Institution’s programs. You can consult the Academic for any of your academic matters especially if you have any serious problems in making progress. However, you need to book an appointment with him/her through your Module Tutor.
4.9 Revision Lectures
When all lectures are finished, you need to understand the style of questions and effective ways to give the answer to those questions. Although you may have full realization of the topic, however, you may not be able to do well in the examinations, if you do not know how to answer effectively or to the satisfaction of the examiners.
We have seen that although students have taken better preparation, they fail to achieve good results because of a lack of understanding of examinations techniques. OUBH Switzerland is keen to provide revision lectures to prepare you explaining essential techniques of examinations.
OUBH Switzerland is trying to have before the end of each term and before the exam few days for open questions where you can contact your Lecturer directly and ask him/her questions.
4.10 Mock Examinations
OUBH Switzerland is always sincere about the quality assurance and this is the reason why all the courses include Mock Examinations for the students. The students must appear at all the mock examinations before they actually appear at the final examinations.
4.11 Academic Feedback
OUBH Switzerland is very much keen to prepare the students for the final examinations. To prepare the students properly the lecturers provide feedbacks, written and oral. The feedbacks actually provide details of strengths, weaknesses of the students and also provide ways to improve the weaknesses.
The feedback also provides the guideline to continuously develop their skills and analytical ability in dealing with problems as posed by the questions. The purpose of feedback is not to show the students what their difficulties are, but to show what they need to do to develop in case of any difficulties.
4.12 Special Revision Classes
We understand that before the examinations the students are mostly worried about the examinations. The students mostly are concerned about the techniques of examinations, about the issues that are most likely to be examined by the examiners, and so on.
The special revision lectures have been designed to deal with the examinations preparations, to discuss different techniques about how to tackle a question in the examinations. These preparatory revision lectures help the students to develop the confidence to appear in the examinations.
4.13 English Language Support
OUBH Switzerland provides its registered students with free English Language Support in addition to the main course. If you have any weakness in English or if you are advised by your module tutor, you can participate in the English Language Support program free of cost. Furthermore, you will get sufficient English Language books and other resources in the Library to enrich your skills in English. Besides the books, we do have a specific module {business English} which has more than one level. This module will help all non-native English speakers to improve their skills in business English.
4.14 OUBH Switzerland Library
OUBH Switzerland library is online . The library is, in fact, resourceful as it contains numerOUBH leading textbooks, journals, prospectuses of different universities and so on. Apart from your studies in the library, you can borrow books and other study materials from the library as well following the Library Procedures. Please note that you need to show the Institution ID Card to use library facilities.
OUBH Education Group has teamed up with ResearchGate GmbH to give access to our students to access millions of publications and be able to publish their own work. ResearchGate is a social networking site for scientists and researchers to share papers, ask and answer questions, and find collaborators. All that you need to read ResearchGate is OUBH email account and choose OUBH from the list.
OUBH Education Group has teamed up with Emerald Group Publishing to give access to our students free of charge. Emerald the world’s leading scholarly publisher of journals and books in business and management to provide you with an extensive online library of journals to help you with your studies. All that you need to read Emerald is OUBH email account.
4.15 IT Lab
The Institution provides excellent online IT support for the students, we have a special team hired for IT.
4.16 Study Room
OUBH Switzerland has a common study room ONLINE/ZURICH. The room is specially designed for individual and group study.
4.17 Photocopying & Printing Facilities
OUBH Switzerland provides in campus photocopying and printing services to the students. You do not need to go outside the campus for printing or photocopying learning materials. The services are provided at a minimum price.
Online students, you should find somewhere near you.
4.18 Examinations & Assessments
4.18.A. For Joint/double award: Examinations are arranged by the Awarding Bodies, with the entry process being arranged by the Institution. It is essential that you consult your Course Coordinator thoroughly about your examination entry and collect any forms promptly when requested to do so by the Admin Office.
Awarding Bodies’ examinations are held in their allocated locations. Awarding bodies will assess your examination scripts; publish your results and let you know directly or through the Institution according to their own principles and policies.
4.18. B. OUBH award: The complete Examinations processes are arranged by OUBH. It is essential that you consult your Course Coordinator thoroughly about your examination entry and collect any forms promptly when requested to do so by the Admin Office.
OUBH examinations are held online or at OUBH in Switzerland. Your examination scripts will be corrected and marked from your lecturers and then we will publish your results on the online Library.
4.19 Brief Guide to Make Effective Plan of Your Studies
OUBH Switzerland strongly advises that you prepare your own study plan. This will help you make the appropriate level of preparation for the examinations. The planning depends on your personal circumstances and commitments that you currently have. However, we can give you some suggestions which we believe will immensely help you make an effective plan.
- Know your route.
- Know your syllabuses.
- Know the dates of your examinations.
- Calculate the weeks that you have to finish your syllabuses.
- Assess how much you have to study a week to keep pace with your syllabuses.
- Assess the levels and urgency of your commitments.
- Make a priority list as per your existing commitments.
- Now try to fix the time that you can allocate for your studies.
- Prepare the timetable for your studies.
- Stick to your timetable till the examinations take place.
5. ACADEMIC OBLIGATIONS
5.1 Attending Lectures (on-campus students)
According to OUBH Switzerland Attendance Policy, students must attend a minimum of 80% of their whole course of study.
1. 1. If a student is absent in 3 (three) expected contacts and that absence is not excused, he/she will be given a warning by E-mail/Telephone.
2. 2. Students who have been absent for 6(six) expected contacts will be issued a written warning stating that the student will be expelled from the Institution if he misses 10 (ten) expected contacts. If the student is absent for 10 (ten) expected contacts, he/she will be terminated from the Institution.
3. 3. Finally, the Institution will also notify Switzerland Border Agency immediately of the student’s failure to comply with the Attendance Regulations.
For more information about student attendance, please refer to our ‘Procedures for Recording and Monitoring Students’ Attendance’.
Online students must watch all recorded classes.
5.2 Absence of Teacher (on-campus students)
It is important to know that if a lecture is suspended due to a lecturer’s absence as a result of any emergency circumstance e.g. accident, illness etc, cover-up lectures will be provided for you and you will be notified about it duly.
5.3 Punctuality (on-campus students)
The Institution believes that being late for classes is not only detrimental to the academic process of the latecomer, but also disruptive for the entire class. A student can be marked as absent if he/she arrives for class more than 20 minutes after the start or leaves the class more than 20 minutes before the end. All students are required to attend daytime classes for a minimum of 15 hours per week.
5.4 Going Ahead with your Lectures (on-campus students)
Students are strongly advised to maintain consistency with the class lectures. You must follow the lectures in the class and be prepared for the lessons when you attend each class. This in actual fact helps you follow your next lectures. Do not keep your homework pending until the last minute. This is very dangerous for any student. Please try and avoid all attitudes that in the end jeopardize your academic life.
Going ahead with your lectures means following step-by-step, the process set out below:
1st Step: Listen to your Lectures carefully, and take full lecture notes
2nd Step: Read your notes when you go home
3rd Step: Identify any point you do not understand
4th Step: Take an active part in the next lecture or seminar
5th Step: Correct your misunderstandings in that seminar or class
6th Step: Prepare additional notes for your better understanding and exams.
5.5 Submitting Coursework/Assignment
You must submit all the coursework/assignments in due time. One of the main purposes of assignments is to assess your understanding of a subject area. They also serve other intellectual purposes:
- To organize your thinking.
- To bring a wide range of material to bear on a given problem or issue.
- To respond critically and with your own ideas to the issue.
- To select and use the information to support an argument.
- To present this argument in a clearly structured and literate way.
Please note that failure to submit your assignments in due time may result in unsatisfactory progress in the final assessment.
5.6 Filling in the Examination Entry Form
Students of the external bodies must be aware that there will be mostly written examinations at the end of the course. The examinations are conducted by the relevant bodies and their own examiners usually examine the papers.
However, the first task, at this stage, for you is that you must fill in the relevant Awarding Body’s Examination Entry Form if applicable. Without filling the Examination Entry Form, you will not be able to appear in the examination. Therefore, our advice to you is – fill in the forms and pay for the examinations entry.
5.7 Academic Progress
You are required to make overall significant progress in order to achieve your goal; enhance your career prospect and comply with the regulations of the immigration department (for on-campus students). You are permitted to proceed with your approved course of study only if you maintain satisfactory progress as evidenced by attendance at classes, satisfactory performance in examinations and the proper completion of such other work/task as may be allotted to you. Please note that if your progress is unsatisfactory, you will be given extra care and support and other relevant remedial measures to help you make progress. At the same time, you will be warned about the consequences you might face due to your unsatisfactory progress. If you persistently make unsatisfactory progress even after pursuing our remedial measures under a given a period of time, you may eventually be excluded from the Institution and your details will be reported to the immigration department (for on-campus students)
Further information relating to your Academic Progress can be found in OUBH Switzerland "Policy and Procedures on Monitoring and Report Students’ Academic Progress." You are strongly encouraged to contact your personal tutor who will be able to assist you should you have any queries regarding Academic Progress.
5.7.A. for Joint/dual award students: If in the early and mid-term monitoring your progress is unsatisfactory, you will be given 1st warning letter, if you fail in the Final Examination of the Awarding Bodies in the 1st attempt, you will be given 2nd warning letter, if you fail in the Final Examination of the Awarding Bodies in the 2nd attempt, you will be given final warning letter, and if you fail in the Final Examination of the Awarding Bodies in the 3rd attempt, you will be terminated from the Institution and Immigration departments will be notified immediately.
5.7.B. for OUBH students: You will get the information regarding the date and time of the exams from the students Welfare Officer. if you fail in the Examination we will assign for you another date for re-examination and if you fail in the Examination again we will assign for you the 3rd attempt, and if you fail on the 3rd attempt, you should repeat the course or you will be terminated from the Institution. For foreigner students on campus, the Immigration departments will be notified immediately.
5.8 Re-Sits & Retakes
You are expected to finish your intended course on time in accordance with the advised Institution course start and end dates. Each student is also expected to pass their examinations/assignments/ dissertation as per the Awarding Body/University schedule. If you are unable to complete the course and pass the examinations you will have to pay an additional fee to the Institution and the awarding body/university in order to re-sit or re-take examinations in accordance with their specific guidelines. Students’ at OUBH Switzerland will only be allowed to re-sit examinations or repeat any part of their course up to two times per individual examination or module.
5.9 Mitigating Circumstances
It is obviOUBH that there are some circumstances that genuinely prohibit some students from performing well in their studies. Please find the circumstances below that will be considered in mitigation:
- Severe illness,
- Sudden accidents,
- Parental illness or accidents,
- Illness or accidents of the sisters, brothers, or close relations,
If you are faced with any of the above situations, you must immediately inform your teachers, you will then be advised to put in writing. However, there is no automatic guarantee that consideration will be given. Each case will be dealt with individually and on merit.
6. ADMINISTRATIVE SUPPORT
6.1 Keeping Your Records Updated and Change of Address Notification
6.1.A For on-campus students: The Institution will keep all students’ passport pages, showing all personal details (including biometric details) and leave stamps or immigration status documents – including evidence of their entitlement to study in Switzerland and the period that they have permission to stay in Switzerland. The Institution will update these records as necessary. It is your responsibility to ensure that you notify the Institution immediately if there is any change in your contact details e.g. address, telephone number, mobile telephone number, or any other change in your personal circumstances. You can notify any changes by completing the Change of Details Form which is available at the reception.
You must provide the details of your next of kin at the time of application and notify the Institution immediately should there be any change pertaining to your next of kin.
Your whereabouts are very important for us to know. We will from time to time be sending you letters and information in connection with your study with us such as attendance notification letter, examination notice & schedules, examination admission notice, course materials, or another kind of academic letters. Obviously, we will not be able to communicate with you properly, if we do not have your exact address. So, make sure that you duly inform us about any change in your address. If you do not give us your up to date address, we will not be able to provide exact address details which will result in the refusal of your application to the bank, reference, etc. and most importantly, failure to notify your current address to the Institution may even jeopardize your studentship at OUBH Switzerland.
6.1.B. For online students: The Institution will keep all students’ passport pages, showing all personal details this besides to all contact details. The Institution will update these records as necessary. It is your responsibility to ensure that you notify the Institution immediately if there is any change in your contact details e.g. address, telephone number, mobile telephone number, or any other change in your personal circumstances. You can notify any changes by sending your new information to the students Welfare Officer.
You must provide the details of your next of kin at the time of application and notify the Institution immediately should there be any change pertaining to your next of kin.
Your whereabouts are very important for us to know. We will from time to time be sending you letters and information in connection with your study with us such as attendance notification letter, examination notice & schedules, examination admission notice, course materials, or another kind of academic letters. Obviously, we will not be able to communicate with you properly, if we do not have your updated email address beside the OUBH email address. So, make sure that you duly inform us about any change in your personal email address. If you do not give us your up to date email address, we will not be able to provide exact address details which will result in many negative things.
6.2 Visa Issues (on-campus students)
If you have any questions regarding visa issues please get in touch with the Administrative Support Team, or a Student Support Officer who will be happy to help you in any way they can.
6.8 Sickness Affecting Study Performance
6.8.A. for on-campus students: OUBH Switzerland understands that no human has control over illnesses. It is natural that students may suffer illness and therefore, students’ performances and attendance at lectures may severely be affected. In such circumstances, the students must see a GP to get medical attention and treatment. The student who suffers illness must submit relevant documents in support of his or her illness.
The Academic Committee of the Institution will decide about extra classes or extension of time to submit coursework or assignment if any. The academic committee will communicate its decisions after due assessment of your case.
6.8.B. for online students: OUBH Switzerland understands that no human has control over illnesses. It is natural that students may suffer illness and therefore, students’ performances and attendance at lectures may severely be affected. As the lectures will be recorded and uploaded into the online library of OUBH, so most of the illnesses don't affect the online study.
The Academic Committee of the Institution will decide about the extension of time to submit coursework or assignment if any. The academic committee will communicate its decisions after due assessment of your case. For online students no extra classes will be discussed as the student can watch the recorded lectures.
7. CONDUCT
You are expected to conduct yourself responsibly on the Institution premises. Misconduct may result in you being suspended from the Institution. In such cases, no refund of fees will be given and any outstanding tuition fees will be payable.
The student is required to settle the fee by the day of graduation, irrespective of having completed the final exam. As long as the student has not received their award, they will continue to be regarded as an active student.
7.1 Disciplinary Procedures
When you enroll in a program of learning at the Institution, you agree and commit to a Code of Conduct. If your behavior, attendance record or academic standards are persistently below the standards required of the Code and are not resolved by informal discussion and negotiation, then disciplinary proceedings may be started against you.
The disciplinary procedure is a formal process which applies to all learners enrolled at the Institution. There are two types of activity in which disciplinary action may be required:
7.2 General Misconduct
This covers student’s behavior such as refusal to show the Institution ID Card, breach of health and safety regulations, being under the influence of drink or drugs, bullying and harassment of others or carrying weapons. It also includes misuse of Institution computers, online library, OUBH Materials including teaching materials and publications, online classrooms, Forums, Media including Social Media and other equipment on campus or online or any other action or incident considered to be of a similar nature to the above examples.
In Addition, forwarding of information to a 3rd party like password or teaching methods for any use without getting permission from the head of OUBH QUALITY team will be counted as misconduct.
All spamming and/or hacking activity as well pretending as representative of OUBH without official approval will be counted as a high level of misconduct and may lead to legal persecution
7.3 Academic Misconduct
This covers students’ behavior in relation to their program of learning such as copying, plagiarism, collusion, cheating, etc or any other action or incident considered to be of a similar nature to the above examples.
In addition, each has three levels of seriousness: Level 1 Minor; Level 2 SeriOUBH and Level 3 Major.
Reasons for immediate suspension – some examples are below:
- Assault, fighting or other acts of violence, vandalism, bullying and harassment, theft, being in possession of illegal drugs, firearms or other weapons, committing or attempting to commit any act of arson, behaving in a way that brings the Institution into disrepute.
- Computer hacking, cheating in exams, extensive and/or persistent plagiarism or use of model answers, buying, selling or stealing of work.
- All information (books, materials, lectures, notice...etc.) belong to OUBH and the students have right only to use them for their study during their study time at OUBH. They have no right to forward them, publish them, sell them or do anything else for any reason without the permission of OUBH QUALITY committee. The permission should be signed by the head of the Committee.
Any student break this rule put him/herself under legal responsibility.
For more information, please refer to the ‘Students’ Disciplinary Procedures’ of OUBH Switzerland
7.4 Complaints Procedure
OUBH Switzerland endeavors to create a positive learning environment for students, one in which each student has the opportunity to achieve their personal best. Part of the maintenance of that positive environment is a fair and open complaints procedure made available to all students.
7.5 Informal Complaint
This is a less formal procedure where a complainant may raise his or her concern about the way the services were provided. The complainant simply may see the Complaint Officer and orally inform the matter which will be dealt with immediate basis. However, if the matter is serious and the complainant is utterly dissatisfied, the compliant officer will rather accept the complaint as a formal one.
7.6 State Secretariat for Education and Research Law On The Validity of Private Swiss Degrees (contact us for information)
7.6 Formal Complaint
If a student or a visitor wants to bring a serious complaint about any matter in relation to the way the services are provided, the complainant may bring a formal complaint. It requires the complainant to take a complaint form from the reception. The complainant may also additionally write his or her allegations in addition to filing the complaint form.
For more information about our complaints procedure, please contact either to the student affair office or to the quality office:
Students affairs
OUBH Switzerland
Freilagerstrasse 39, 8047 Zurich
Email: quality@ousedu.eu
Quality Office
OUBH Switzerland
Freilagerstrasse 39, 8047 Zurich
Email: quality@ousedu.eu
8. SECURITY
8.1 Identification Card (on-campus students)
You will be issued with an ID Card which is valid for one academic year. You must carry it at all times whilst you are at the Institution and must produce it when requested by a member of the Institution staff. Failure to produce your ID card may result in you being asked to leave the Institution premises. The card is also required for using library facilities and for sitting your exams.
8.2 Valuables
As personal possessions are your own responsibility during your time at OUBH Switzerland, you are advised to ensure the security of those possessions. OUBH Switzerland also advises you to consider personal possession insurance that would also cover educational visits and work experience.
9. STUDENT WELFARE ISSUES
9.1 Health and Safety (on-campus students)
Everyone in the Institution has a responsibility to those around us, and to ourselves, to ensure that we all remain safe in the Institution environment. You are requested to go through the ‘Health and Safety Manual” of the Institution and know the arrangements provided by the Institution.
Do not bring knives and other sharp implements into the Institution. Do not misuse the Institution property or equipment.
9.2 Fire Drills (on-campus students)
Make sure that you know where the fire exits are and how to use them. Do not tamper with fire alarms or fire extinguishers. The Institution will hold fire drills at regular intervals; make sure you know the procedures to follow.
9.3 Procedures in the Event of a Fire (on-campus students)
On discovering a fire, activate the nearest fire alarm.
On hearing the fire alarm, leave the building immediately by the nearest available exit (including fire exit doors). Lecturers are responsible for ensuring that the classroom in which they are teaching is evacuated.
Every student and staff must know the fire assembly point
On hearing fire at the alarm, go to the fire assembly point at the front main gates. Do not re-enter the premises until told by the controlling officer to do so.
9.4 Accidents & Incidents (on-campus students)
If you see anything that could be of danger to anyone then report it immediately to a member of staff – do not try to deal with it yourself.
In the case of an accident or incident, contact the nearest member of staff or the Reception. Please ensure you are aware of the location of the ‘First Aid Boxes’, a member of staff will be able to help you with this.
9.5 Smoking Policy (on-campus students)
With regard to the health and comfort of all members of the Institution and its visitors, and to comply with recent Government Policy, smoking is only permitted in the designated areas. Please note that smoking is completely prohibited inside the Institution premises.
9.6 First Aid (on-campus students)
OUBH Switzerland has trained First Aiders who can be called if there is an injury. Should you need assistance, please contact a member of staff or Reception.
9.7 Health & Safety on your Programme of Study (on-campus students)
You will receive health and safety guidance related to your program of study as part of your induction. A full copy of the Health and Safety Policy is available in students Welfare Officer.
9.8 General Counseling (on-campus students)
OUBH Switzerland provides counseling services to those students who fall back in their studies. This is assistance to those students who have the ability to follow the course but for some reasons, they have failed to perform well. OUBH Switzerland faculty members usually hold a meeting with the students and try to understand as to why the students have failed to maintain the required level of progress. Once reason has been detected the counselors then provide advice and necessary supports, or give the indication to academic personnel his required assistance if it is purely an academic matter.
9.10 Financial Advice
OUBH Switzerland understands that you may experience financial difficulties and may not be responsible for such difficulties. In such cases, OUBH Switzerland provides advice to you as to how to manage your resources in terms of money to tackle the situation.
9.11 OUBH Switzerland Student Union
The OUBH Switzerland Student Union helps bridge the gap between the students and the lecturers and administrative personnel of OUBH Switzerland. It represents the interests of the students and raises issues in relation to student welfare to the OUBH Switzerland Management. Members of the Student Union are elected by the students and the elected members usually serve the students for a term of two years. The Student Union has one representative from each faculty of the Institution. We recommend that the students which will be elected to be in the student union to be either in Switzerland or to be a person who doesn’t need a visa to enter to Switzerland so that he/she can participate in important meetings which usually takes places in Switzerland.
9.12 Social & Cultural Programmes
OUBH Switzerland is a leader in organizing social and cultural events on the campus. The purpose of such an event is to allow you to learn and enjoy the beauty of different cultures. Students from different countries take part in such social and cultural events. In those programs, they present their cultural activities, thoughts, ideas & beliefs. However, you are advised not to advance any political or disputed doctrine in the name of presenting the cultural and social program.
9.13 Career Advice
Whilst studying at OUBH Switzerland it is important to start thinking about your future career. Career advice and guidance provided by the Institution is available to all the students. For more information on career advice, please contact the Student Support Service.
9.14 Accommodation Support (on-campus students)
The Institution may be able to assist you in organizing accommodation for the duration of your stay. If you require any help in these matters please contact the Student Support Team using the details below.
Student Welfare Officer
Nicola Didanovic
E-mail: admission@ousedu.eu
9.15 Airport Pickup Services (on-campus students)
Overseas students arriving in Switzerland for the first time may wish to be met by the Institution Representative at the airport. If you would like to arrange this please contact the Institution well in advance of your arrival.
Student Welfare Officer
OUBH Switzerland
Freilagerstrasse 39, 8047 Zurich
E-mail: admission@ousedu.eu
Note: Please note that the Accommodation & Airport Pickup service will be arranged according to availability. It is neither a guaranteed nor a mandatory service provided by the Institution. In the event of OUBH Switzerland not being able to make suitable arrangements, students are advised to make their own arrangements for airport pickup and accommodation.
9.16 Local Library Information (on-campus students)
Apart from the OUBH Switzerland library, you have many other libraries not far away from the OUBH Switzerland campus. You can take membership and use books as per their rules & regulations. Generally, you need to have proof of your identity and proof of address in order to apply for membership of the library. The following libraries are within easy reach in terms of locality.
Pestalozzi-Bibliothek Zürich Altstadt: Zürich Altstadt - Zähringerstrasse 17, 8001 Zürich, 044 204 96 90 (Mo-Fr 10-19 Uhr, Sa 10-16 Uhr)
Pestalozzi-Bibliothek Zürich Altstetten: Zürich Altstetten – Lindenplatz 4, 8048 Zürich, 044 431 27 60 (Mo-Fr 12-19 Uhr, Sa 10-14 Uhr)
9.17 Local Sports & Leisure Information (on-campus students)
OUBH is proud to be a member and sponsoring organization for the Swiss National Tourist Office which is known as MySwitzerland.com. MySwitzerland is responsible for almost all tourism/hospitality activities in Switzerland, they guide the tourist to the best locations in Switzerland and the best trips to enjoy your time during staying in Switzerland. OUBH is a member of MySwitzerland because we believe that by sharing our know-how with the Swiss National Tourist Office, we can achieve the goal which we want and make our country be a most famOUBH country for tourism and hospitality worldwide.
10. CONCLUDING REMARKS
We are dedicated to providing better education to our students and with this view in mind, we have concentrated on employing our resources to maximize the facilities so that our students can use them for their benefits. We will ensure that the students are satisfied with the standards of our lectures, resources, and facilities. Please note that we are always prepared to listen to your suggestions. If you have any suggestions that will improve our services and standards please feel free to contact us. Please call us on OUBH Switzerland or alternatively email us at OUBH Switzerland
11. Graduation in Switzerland
OUBH will do from time to time (at least once per year) graduation parties, where all students are welcome to attend.
EU students don’t need a visa, please check if you need a visa.
https://www.bfm.admin.ch/content/bfm/en/home/themen/einreise/merkblatt_einreise.html
We can’t guarantee a visa to any student.
12. OTHER IMPORTANT ISSUES
12.1 Equal Opportunity
OUBH Switzerland aims to promote equal opportunity for all and to ensure that no one is discriminated because of gender, race, ethnic origin, disability, nationality, color, religion, political/religiOUBH beliefs, age, sexual orientation, marital status, or family responsibilities.
12.2 Data Protection
Next, to its people, OUBH Switzerland regards information as to its most important asset. Because of this, the Institution recognizes the importance of protecting its information assets and, in particular, the information relating to its staff, students and other individuals in whatever form that information is held. All data, whether held electronically or manually, are kept securely and not disclosed unlawfully.
12.3 Disability Strategy
OUBH Switzerland is keen to consider all the potential students irrespective of their abilities in terms of physical and mental health. For disabled students who cannot follow the course due to their disability, OUBH Switzerland will take the necessary steps to consider their application for admission.
Please refer to the ‘Disability Strategy’ of the Institution for more information.
12.4 Disclaimer
This Handbook does not replace OUBH Switzerland’s regulations. All students will be required, as a condition of enrolment, to abide by and submit to the procedures of OUBH Switzerland which are amended from time to time.
Every effort has been made to ensure the accuracy of the information contained within this Handbook, but it is subject to alteration without notice. OUBH Switzerland will use all reasonable endeavors to deliver programs in accordance with the descriptions set out in this Handbook. However, OUBH Switzerland reserves the right to make variations to the contents or methods of delivery of programs, to discontinue programs and to merge or combine programs, if such action is reasonably considered to be necessary by OUBH Switzerland. If OUBH Switzerland discontinues any program it will use its reasonable endeavors to provide a suitable alternative program.
13. FAQ
Q. Where do I go first to register my course?
A. For on-campus students: You must go to the Admissions Office to register yourself in the desired course. The admission staff will help you in registering you in the course.
A. For online students: You must visit our website and then click on apply now under the title https://www.academy.zuerich/apply-now
After it, you should fill the requested information to register yourself.
Q. Where do I go to receive the Institution letters?
A. You must go to the Reception to fill in the required forms. The staff in the Reception will advise and help you in filling the forms. You just have to tell them what you actually want.
For online students, you can simply send us an email.
Q. Where do I go to receive my ID Card?
A. For on-campus students: You must apply by filling the ID Card Form which will be available at the Reception desk and hand with your application 2 personal pictures of you. You will need to allow time for your card to be processed. You can collect your ID Card from the Reception once it is ready.
B. For online students: You should request it from the student affair after it, you have to send us by mail 2 pictures of you. Once your IC card is ready we will send it you by regular post.
Q. Where do I go to discuss my financial difficulties?
A. You must meet the Student Welfare Officer to discuss your difficulties.
For online students, you can simply send us an email to the students Welfare.
Q. Where do I go to discuss my weakness in studies?
A. Go to the Reception in order to book an appointment with your Personal Tutor.
For online students, you can simply send us an email to the students Welfare.
Q. Can I work part-time?
A. As an online student, you are able to work full time in your own country and as a student on campus, you are able to work part time.
Q. How do I know about the details of my course?
A. You will be given a full induction at the beginning of your course. You will be provided with an intensive induction pack where all the necessary information will be included. The induction pack will contain the following information:
- The full title of your course
- The course duration
- The certificate awarding body
- The advance date of your examination
- The modules you will be taught
- Who your course Co-ordinator is
- Who your lecturers are
- When to apply for the examination entry.
Please read the induction pack carefully and try to grasp the most important information in order to make a smooth start to your study. If you have any queries you must meet one of our students Welfare Officer.
For online Students: you will get all the above-mentioned information per email from the students Welfare and some of the information will be uploaded directly into the online library.
14. COMMENTS & COMPLIMENTS
OUBH Switzerland aims to provide high-quality education and services to everyone who studies at OUBH, works and visits the Institution. Your views are important to OUBH Switzerland and we need you to tell us when a service is failing or something is not right. OUBH Switzerland would like to hear from you about services that you like and/or if you have an idea for any improvement or change to a service.
15. USEFUL CONTACTS
OUBH Switzerland: www.academy.zuerich
OUBH students Welfare: support1@e-student.club
OUBH admission office: admission@ousedu.ch
OUBH QUALITY team quality@ousedu.eu
Swiss Border Guard Corps: www.ezv.admin.ch
Federal Department of Foreign Affairs: https://www.eda.admin.ch/eda/en/home.html
Travel Information www.traveline.info
The Swiss Federal Council http://www.admin.ch/br/org/index.html?lang=en
Swiss tourism information www.myswitzerland.com
Embassies around the world www.embassyworld.com
In Switzerland: Emergency Police, Fire Service, and Ambulance No: 112
ANNEXES
Annex A (on-campus students / and some are valid for online students)
OUBH Switzerland Students’ Regulation (General)
Introduction:
OUBH Switzerland is keen to maintain the excellence in academic performances and quality education. This can be achieved only by disciplining the staff and the students of the Institution. In view of this OUBH Switzerland is happy to make regulations for the students, which must be observed by all the students, while they are studying courses with us.
Regulation 1: The students must attend/watched at least 80% of lectures in an academic year.
Regulation 2: The students must submit required Coursework or Assignments, or appear at the written examination without adopting any unfair means.
Regulation 3: The students must maintain at all the time good appearance and behavior with the fellow students and to all the members of OUBH Switzerland staff.
Regulation 4: The students must not behave intimidatingly under any circumstances.
Regulation 5: The student has a duty to provide accurate details relating to personal and previous academic issues.
Regulation 6: The students must not be involved in any act, business, or job, or must not enter into a contract in contravention with the laws of Switzerland.
Regulation 7: The students must not be involved in any form of behavior that amounts to bribery or attempts to bribe.
Regulation 8: The student must not remove without permission any materials, or deliberately cause loss and damage in any form or manner to any from the Institution library or IT labor any other facilities.
Regulation 9: Students must not solicit any thought or philosophy or campaign to enhance racial hatred, or increase a sense of discrimination based on race, religion, and color.
Regulation 10: The students must follow the health and safety rules and procedures during the stay in the OUBH Switzerland campus.
Regulation 11: The students must not use any OUBH Switzerland property, or OUBH Switzerland office equipment without prior permission.
Regulation 12: The students must not act in such a manner that in effect badly affects the course or academic integrity.
Regulation 13: The students must NOT act unlawfully or against the interests of the Institution.
Regulation 14: The students must avoid plagiarism and any proof of it may result in removal from the course.
Regulation 145: If student do study break, postpone study start or failing exam must pay the latest updated study fee, in case the student refuses to pay the differences, will be considered as the student fails to meet his/her financial obligations and OUBH reserves its right to cancel his/her study place without any refund.
Any deliberate and serious breach of any of the regulations will be gross misconduct on the part of the students.
Annex B
Disciplinary Procedures
B.1. Introduction:
The basic purpose of the disciplinary procedure is to keep our students in line with the academic standards so that students can experience the excellence of academic and professional studies.
B.2. Disciplinary Procedure Step-By-Step:
Stage: 1 Initial Proceeding
Step: 1 Write a letter explaining the gross breach of duty or misconduct.
Step: 2 Request an explanation from the accused student about the breach or misconduct.
Step: 3 Make a meticulous assessment of her /his previous academic performances and conducts.
Stage: 2 Hold an investigation
Step: 1 Talk to the department’s personnel i.e. where the misconduct or breach took place.
Step: 2 Talk to witnesses, if there are any.
Step: 3 Collect and collate the evidence regarding the misconduct from both parties
Stage: 3 Assessments
Step: 1 Assess the alleged breaches or misconducts.
Step: 2 Assess the answer made by the accused student.
Step: 3 Assess the investigation findings.
Step: 4 Make a comparative study of alleged breach or misconduct, alleged student’s explanation, and investigation findings.
Step: 5 Assess the prima facie of the allegation.
Stage: 4 Post Assessment Activities
Step: 1 Confirm in writing to the student the date of the hearing, time, place, and the person who will conduct the hearing.
Step: 2 Inform the student of the papers or documents that she or he is required to bring.
Stage: 5 Final Hearing
Step: 1 Listen to the accused student and take full notes of what she or he says.
Step: 2 Take a good look and assess meticulously the reasons and explanations about the alleged breach or misconduct.
Step: 3 Report the result or findings of your investigations.
Step: 4 Report the final decision of the hearing i.e. whether she or he is in breach of duty or liable for gross misconduct.
Step: 5 confirm the decision of the final hearing in writing to the student.
B. 3. Disciplinary Committee (DC):
Consist of the Chairperson & 2 Members
B. 4. Explanatory Note:
- The Disciplinary Committee will be in charge of all the disciplinary issues of OUBH Switzerland
- The Chairperson of the disciplinary committee will be able to delegate his power to any one of the two members or other to decide on behalf of the Committee Chair.
- In the case of any disciplinary issue, the DC will form a sub-committee to make an investigation on the matter and to make decisions about the student in question.
- An appeal can be made against the decisions of the sub-committee and the appeal must be made to the full disciplinary committee.
- The full disciplinary committee will then make final decisions by following the full disciplinary hearing procedure and will make final decisions.
- There will be no further appeal against the decisions of the full disciplinary committee i.e. the decision of the full disciplinary committee will full and final.
Annex C
Student Appeal against Disciplinary Decisions
C.1. Appeal Procedure against Disciplinary Committee Decisions:
Rule: 1, An aggrieved student has the right to make an appeal against the decisions of the disciplinary committee but must pay 900 Euro in order to open a case. The fee is applicable even if the complainant at any time point decided to cancel his/her complaint.
Rule: 2, The aggrieved student must make an appeal in writing and it must be addressed to the Chairperson.
Rule: 3, The aggrieved student must give details of the grounds, provide evidence, if any, relating to the grounds for appeal with the application.
Rule: 4, The disciplinary committee must provide a particular date, time, venue to hold a hearing of the appeal, and must send a letter to the effect as soon as possible.
Rule: 5, On that date, the full disciplinary committee must be present and must listen to the aggrieved student. The Committee must also make a closer examination of the evidence if any, that may be presented by the aggrieved student.
Rule: 6, The Disciplinary Committee must listen to the witness, if any, of the aggrieved student and take full note of what the witness says.
Rule: 7, The Committee must then make a meticulous assessment of the following issues for better decisions:
- Grounds raised by the aggrieved student;
- Evidence presented by the aggrieved student,
- Witness statements of the aggrieved student;
- Any other documents or evidence relating to his or her claim;
Rule: 8, The Committee must listen to the legal representative or another type of representative and take notes of all the statements.
Rule: 9, The Committee must assess the issues relating to the client as presented by the representative.
Rule: 10, The Committee will then make a comparative study and assessment of all types of submissions, documents, evidence, and take its final decisions.
Rule: 11, The Committee will read out its final decisions to the aggrieved student in his/ her presence or in the presence of his/ her representative.
Rule: 12, The Committee will send a copy of its decisions in writing and it must be signed and sealed.
Rule: 13, After the decisions of the Committee there will be no further appeal.
C. 2. The OUBH Switzerland DC Hierarchy:
Disciplinary Appeal Committee
Disciplinary Committee
C. 3. Explanatory Notes:
· The OUBH Switzerland will have a two-tier disciplinary committee, and they will be as follows:
¨ Disciplinary Committee
¨ Disciplinary Appeal Committee
· The disciplinary appeal committee will be the apex in the hierarchy and will hear the appeal only.
· The disciplinary committee will conduct the first hearing on the necessary assessment.
· The disciplinary committee will be accountable to the disciplinary committee.
· The disciplinary committee may be constituted of a minimum of one member.
· If the committee is constituted of more than one member, one of the members will be the chairperson of the subcommittee.
· The chairperson must be a senior member in the hierarchy of the OUBH Switzerland
Annex D
Complaints Procedure
D. 1. Policy Overview
OUBH Switzerland is keen to minimize all kinds of non-conformities and to encounter those non-conformities through an established system of receiving and dealing with complaints. Appropriate systems of receiving and dealing with the complaints provide the gateway to learn the views of those who experienced the institution’s services. This gives OUBH Switzerland an opportunity to rectify the non-conformities and thus brighten the image of the institution when correctional actions to remedy the non-conformities are taken, some complaints must pay 900 Euro in order to open a case, if it needs our lawyer to be involved, then 300-700 Euro must be paid for each hour our lawyer needs (the rates are made by our lawyer).
The complainant has to pay the fee even if he/she decided to stop his/her claim in a later time point.
D. 2. Who can complain?
The following people may bring complaints:
- those who are not satisfied with any services received from OUBH Switzerland;
- students (or those acting on student’s behalf)
- visitors
- service users
- staff members
D. 3. Where to complain?
You can contact the complaint department per email quality@ousedu.eu
Note: If you contact the complaint department and they decided that for your complain a fee is applicable, this fee should be paid even if you don’t wish to continue with your complaint. The fee will appear in your file.
The complaint department is part of the quality department, so all complaints go at first to the quality officer then will be forwarded to the responsible person/department.
D. 4. Reasons for Complaints
Complainants may bring complaints about any of the reasons set out below:
- That the advice provided was not appropriate or wrong;
- That the personnel did not provide appropriate guidance;
- That the matter has been dealt with negligently;
- That the institution did not update the complainant properly and in time, thus complainant failed to take appropriate action and suffered loss and damage;
- That the complainant received substandard services;
- That the complainant had been misled about the matter;
- That the institution did not deal with complainant’s problem expeditiously and thus had caused him/her problems of a substantial nature;
- That the institution has charged in excess of the fee scheme;
- That the institution had never provided the complainant with the services for which he/she had already paid;
You may also add any other reasons that suit you most in your complaint. Please give details of the reasons as much as possible. State your reasons clearly and without any apparent ambiguity.
D. 5. Purpose of the Complaints Procedure
The purpose of the Complaints Procedure is to establish an effective monitoring system in the organization. OUBH Switzerland can identify any on-going irregularities or ineffectiveness of systems when there is a complaint about the matter from an interested party. The complaints procedures are also used as indicators of standards of customer service that have been successfully established and tested.
When a complainant approaches OUBH Switzerland with a genuine complaint, it is believed that the complainant has given OUBH Switzerland a chance to rectify the errors or ineffectiveness or unfairness in the system. It also helps OUBH Switzerland to take appropriate policy decisions after careful consideration and investigation of the complaint. The most important purpose of the complaints procedure is to ensure that no student leaves the organization with bad experience, dissatisfactions or grievance.
D. 6. Informal Complaints Procedure
D. 6. 1. Introduction
This is a less formal procedure where a complainant may raise his or her concern about the way a particular service was provided. The complainant may meet with the complaints officer and discuss the matter that will be then immediately dealt with. However, if the matter is serious and complicated and the complainant is still dissatisfied, the complaints officer may accept the complaint as a formal one.
D. 6. 2. Report to the Complaints Officer
If a student, visitor, or other interested party is dissatisfied because of the way she or he was dealt with, the dissatisfied person may complain about the matter. The Complaints Officer will record the complaint in writing and will immediately look into the matter.
The email of the head of the quality department is quality@ousedu.eu
D. 6. 3. Investigation
The Complaints Officer will then immediately investigate the matter. If necessary, the Complaints Officer will contact the department from which the complaint emanated. If the complaint is able to be immediately resolved, the Complaints Officer will make a decision as to the resolution of the complaint and inform the relevant parties. However, if it is not possible to investigate the matter on the same day, the Complaints Officer will provide a possible time frame to deal with the complaint, explaining to the complainant why it was not possible to give a decision immediately. If upon investigation, the Complaints Officer feels that the situation is serious enough to warrant a formal complaint, the complainant will be advised of this and encouraged to pursue this.
D. 6. 4. Decision
If the Complaints Officer is able to resolve the complaint and provide a decision, this will be done so orally but should be followed by a written confirmation of the decision to the relevant parties. A copy of the written decision must be given to the senior management of the academic or the administrative head. If the Complaints Officer is unable to satisfactorily resolve the complaint, the advice of the Senior Management Team may be sought, or the complaint may be escalated to the status of a Formal Complaint.
D. 7. Formal Complaints Procedure
If a complainant wishes to bring a serious complaint about any matter in relation to the way services are provided, or the way they have been dealt with, or if an informal complaint has not been dealt with satisfactorily, the complainant may bring a formal complaint.
A complaint form should be completed, with documentary evidence attached as appropriate, and this should be submitted to the Complaint’s Officer for consideration. At this stage, the documentary evidence submitted need not be the original copies.
D. 7. 1. Letter of acknowledgment
When the Complaints Officer receives a formal complaint, a letter of acknowledgment will be sent. The letter must set out the next steps to be taken including the fee which should be paid from your side if any, and indicate a time frame of the investigation. The maximum time for an investigation will be four weeks.
D. 8. Complaint fee
The fees are between 0 Euro - 900 Euro (depend on the case, this will be evaluated by the complaint officer), if it needs our lawyer to be involved than 300-700 Euro must be paid for each hour our lawyer needs (the rates are made by our lawyer).
D. 9. Investigation
After receiving the formal complaint, the Complaints Officer must contact the department or the member of the staff against whom the complaint has been brought. Details of the complaint will be provided for their prompt response. The Complaints Officer will consider the evidence brought by both parties and may interview witnesses if appropriate in order to accumulate further evidence.
D. 10. Report of Findings
The Complaints Officer will report their findings in writing to the academic or administrative head and will inform both parties in writing of his/her decision in the matter, along with recommendations as to steps to be taken in order that the matter may be fully resolved. The written decision must indicate the following:
- Background of complaint
- Summary of investigation
- Summary of evidence or documents and witness statements
- Summary of findings
- Decision
- Reasons for such decisions
- Conclusion
The letter must clearly explain the steps already taken in relation to the complaint such as suspension or reprimand.
D. 11. Appeal of Decision
If the complainant is not satisfied with the decision given by the Complaints Officer, he/she may submit an appeal. The appeal will be heard by the academic or administrative head.
Appeals should be submitted in writing to the academic or administrative head within 14 days of the Complaints Officer’s original decision. Additional evidence which the complainant wishes to submit should be attached. The head will consider all evidence available, both new evidence and that from the Complaints Officer’s investigation, and shall provide the staff member or department against whom the complaint has been lodged the opportunity to respond to the accusations in writing.
The head will then complete a report, in line with the guidance above, and make a decision as to the outcome of the appeal. He/she may decide to support to the original decision of the Complaints Officer or may make alternative recommendations as to the resolution of the complaint. The decision of the academic or administrative head will be final and no further right of appeal will be offered. The GTC is valid for all students unless they are contrary to Swiss Law.
Annex E
Policy and Procedures for the handling of Deposits, Fee payments, and Refunds
E.1 Introduction
It is important that students pay their fees and any required deposits at the right time to avoid any problems with starting the studies. Students are encouraged to read the following carefully and of course, get in touch with the Institution if there is anything they need to clarify.
E.2. Deposits
E.2.1. Deposits (for on-campus students)
A. All successful overseas applicants to any of OUBH Switzerland programs are required to pay a minimum deposit of 400 Euro plus 240 Euro non-refundable registration to accept their place.
B. Upon receiving the deposit and/or the required documents, the Institution will send a Confirmation of Acceptance Letter and other relevant documents which are necessary for the visa application of the overseas students.
Students can pay the deposit by cash or bank transfer
If a student pays directly to OUBH Switzerland bank account, the first name and surname of the student and the student number if available should be mentioned as a reference which will appear on the bank statement.
Deposits paid in person: If the students are already in Switzerland or if someone else pays the deposit on student’s behalf, the deposits may also be paid by bank transfer or sometimes by cash to our Accounts Officer on campus but students are encouraged not to send cash in the post and be very careful if carrying large amounts of cash with them. When we receive deposits, the details of the amount paid will be confirmed on the visa letter.
Deposits to third parties: The tuition fees should not be paid to anyone else but the Institution. Students are reminded not to deposit tuition fee with third parties or send money to the Institution by post. Some of the Institution’s approved overseas representatives will accept bank drafts, made payable to the Institution only. Students are encouraged not to pay any or all of their tuition fees to overseas representatives; if any deposit is paid a receipt must be obtained from the Institution immediately, signed by an authorized person and stamped. The Institution advises the students to email or informs us whenever they make payments to the overseas agents/consultants. If the students have any doubts, they should contact the Institution over phone, fax or email.
E.2.2. Deposits (for on-campus students with student visa)
A. All successful overseas applicants to any of OUBH Switzerland programs are required to pay a minimum deposit of 400 Euro plus 240 Euro non-refundable registration to accept their place.
B. Upon receiving the deposit and/or the required documents, the Institution will send a Confirmation of Acceptance Letter and other relevant documents which are necessary for the visa application of the overseas students.
Students can pay the deposit by cash or bank transfer or.
If a student pays directly to OUBH Switzerland bank account, the first name and surname of the student and the student number if available should be mentioned as a reference which will appear on the bank statement.
Deposits paid in person: If the students are already in Switzerland or if someone else pays the deposit on student’s behalf, the deposits may also be paid by bank transfer or sometimes by cash to our Accounts Officer on campus but students are encouraged not to send cash in the post and be very careful if carrying large amounts of cash with them. When we receive deposits, the details of the amount paid will be confirmed on the visa letter.
Deposits to third parties: The tuition fees should not be paid to anyone else but the Institution. Students are reminded not to deposit tuition fee with third parties or send money to the Institution by post. Some of the Institution’s approved overseas representatives will accept bank drafts, made payable to the Institution only. Students are encouraged not to pay any or all of their tuition fees to overseas representatives; if any deposit is paid a receipt must be obtained from the Institution immediately, signed by an authorized person and stamped. The Institution advises the students to email or informs us whenever they make payments to the overseas agents/consultants. If the students have any doubts, they should contact the Institution over phone, fax or email.
E. 2.3. Deposits (for online students)
A. All successful overseas applicants to any of OUBH Switzerland programs are required to pay a minimum deposit of 400 Euro plus 240 Euro non-refundable registration to accept their place.
B. Upon receiving the deposit and/or the required documents, the Institution will send a Confirmation of Acceptance Letter and other relevant documents for the further steps.
Students can pay the deposit by cash or bank transfer.
If a student pays directly to OUBH Switzerland bank account, the first name and surname of the student and the student number if available should be mentioned as a reference which will appear on the bank statement.
Deposits paid in person: If the students are already in Switzerland or if someone else pays the deposit on student’s behalf, the deposits may also be paid by bank transfer or sometimes by cash to our Accounts Officer on campus but students are encouraged not to send cash in the post and be very careful if carrying large amounts of cash with them.
Deposits to third parties: The tuition fees should not be paid to anyone else but the Institution. Students are reminded not to deposit tuition fee with third parties or send money to the Institution by post. Some of the Institution’s approved overseas representatives will accept bank drafts, made payable to the Institution only. Students are encouraged not to pay any or all of their tuition fees to overseas representatives; if any deposit is paid a receipt must be obtained from the Institution immediately, signed by an authorized person and stamped. The Institution advises the students to email or informs us whenever they make payments to the overseas agents/consultants. If the students have any doubts, they should contact the Institution over phone or email.
E.2.4. Deposits (for on-campus students without student visa)
A. After registration, the payment details will be sent to you either per email or per post.
B. The Institution will send a Confirmation of Acceptance Letter and other relevant documents which are necessary for the start of your study (for local students, payment can be done even after the start of the study, for that please contact the admission officer per email admission@ousedu.eu or visit the admission office in the Freilagerstrasse 39, 8047 Zurich)
If a student pays directly to OUBH Switzerland bank account, the first name and surname of the student should be mentioned as a reference which will appear on the bank statement.
For local students, no deposit is required. The payment plan can be discussed with the admission officer.
E.3. Fees
Students may pay their tuition fees in a single payment at the time of enrolment or by installments.
E.3.1. Single Payment: Single payment should usually be made before the course start date. Students paying tuition fees in a single payment may receive 5% discounts.
E.3.2. Payment by Instalments: All fees must be settled prior to the commencement of the course. If installments option is chosen 90 Euro additional to each installment must be paid.
The following conditions will apply to those paying by installments
For online students and for Visa student the first payment should be as minimum as 50% of the study fee (for exceptions please contact the admission office per email admission@ousedu.eu).
Students who choose to pay by installment(s) must continue to do so until the full balance of the course fee is paid in full.
A facility to pay by installments may be withdrawn or charged interest from individuals who fail to meet installment deadlines promptly or their cheques are dishonored.
E.4. Refunds
1. The Institution assumes that all prospective students will have thought long about taking up a course and therefore applying for admission.
2. 2. However, the Institution understands that there are many reasons for wishing to withdraw from a course, both before and after courses have commenced. Consequently, the Institution policy on refund of fees upon withdrawal is as follows: In the event of cancellation, for whatever reason, the following will apply:
i) Cancellations must be made in writing and will only be considered to have been made on the date on which they are received by the Admissions.
ii) For further information please see our policy.
3. Where cancellations are received after starting of the course commencement date, for whatever reason, no refund will be given.
4. Overseas students should note that where a statement has been sent to the Swiss Immigration to support a student visa application, the Institution must notify the Swiss Immigration of any cancellation.
5. 5. (For Visa Students) For students who are not successful in obtaining a visa a refund will be granted after a deduction of the non-refundable registration fee 240 Euro, on the receipt of a completed Refund Request Form and a copy of the official visa refusal letter issued by the relevant Swiss High Commission/Consulate. A copy of the judgment of the Swiss Immigration Tribunal may also be required where the Appeal was rejected by the Tribunal. Any such request must be made within three months from the date of the refusal.
6. (For Visa Students) No refund is permitted or shall be made if a student enters Switzerland on a student visa obtained on the basis of the Institution's letters of acceptance.
7. Where it is proved that a prospective student has submitted a forged document or documents (e.g. certificates, transcripts etc.) with a view to obtaining an Institution Offer Letter, such a prospective student will not have his or her fees refunded by the Institution.
8. (For Visa Students) International students who failed to obtain a visa must apply for a refund within three months of their visa refusal.
9. Although the Institution will always endeavor to respond to refund requests with a sense of urgency, under normal circumstances it takes up to six weeks to process a refund. The process will start from the day the Refund Application Form along with other required documents are submitted to the Institution.
10. In order to claim a refund of tuition fees the student or sponsor must meet the following conditions:
- Advise the Head of Administration in writing of withdrawal from the course before the start date of the course (please see policy).
- Complete and return the Refund Application form along with Student Card and other Institution property, including all original documentation issued by the Institution.
- International students or their sponsors must return all original documents issued by the Institution (acceptance / enrollment letter, receipts etc) which were issued by the Institution and proof of rejection of student visa (a letter issued by the Swiss Embassy / High Commission or Swiss Immigration Authorities, confirming the refusal of visa / entry) and photocopies of the relevant pages of the passport.
No refund will be given to a student under the following circumstances:
a. Cancellation is due to change in personal circumstances, including a family bereavement.
b. (For Visa Students) If the student is asked to leave the country by the Swiss Authorities, or if they leave Switzerland during the program period without permission from the Institution and are subsequently refused re-entry.
c. (For Visa Students) If a visa is refused as a consequence of not having a minimum of 80% attendance by the student over the period of the course enrolled or of any illegal activities by the student.
d. If the disruption in studies is due to students’ conviction, court proceedings or litigation involving them.
Review of the Policy: The Institution may at its discretion, review and alter its Policy and Procedures for the handling of Deposits, Fee payments and Refunds at any time without giving prior notice to or consulting with anyone concerned or affected by this policy.
IMPORTANT Note (for all students): Registration fees are non-refundable. After starting the study fee is non-refundable and the full study fee must be paid (including AQT tax and all other expenses) even if the student wishes to stop/withdraw his/her study.
For more information about our Policy and Procedures for the handling of Deposits, Fee payments, and Refunds, please contact us or check our website for the policy.
Annex F
Terms and Conditions
Introduction
1. OUBH Royal Academy of Economics and Technology in Switzerland is based in Zurich (was is Zug) and is officially registered and established under Swiss law of the State (Canton) of Zug in Switzerland.
2. OUBH is entitled to operate as a private educational institute in Switzerland in compliance with federal and state law.
3. OUBH offers a range of online study programs starting from Diploma Diplomas up to Doctorates, including Masters and Bachelors study programs.
4. These General Terms and Conditions (GTC) are part of the individual contract between OUBH and its students.
Conclusion of the Contract
1. The registration form sent directly from the Webpage or by electronic mailing is a binding offer of the student.
2. After receipt of the Application and Registration Fee (§ III.B), OUBH will send a Letter of Acceptance to the student.
3. The Contract with the student becomes valid:
§ with the reception of the Letter of Acceptance, if the student has his/her residence in Switzerland, Liechtenstein, Norway or a Member State of the European Union or the EEA;
§ after OUBH received a down payment of 10% of the Tuition Fee if the student does not live in the above-mentioned countries.
Study Fees
General remarks
1. All fees and other charges are published on the website of OUBH.
2. If for any reason the study fees published in OUBH. a printed brochure is different from the study fees published on the OUBH official website, then the study fees on OUBH. the official website shall prevail.
3. All prices are quoted in EUR but can be quoted in USD or CHF at student's request.
4. All quoted prices may change without prior notice.
5. In addition to these rules, regarding the handling of deposits, fee payments and refunds OUBH refers to Annex E of the Student Handbook in its most recent version.
Application and Registration Fee
1. OUBH will charge an Application and Registration Fee to be paid to OUBH. bank account within 15 days after filing the registration form according to § III.A.1.
2. If the student wishes to start with his/her studies within these 15 days (§ III.B.1), the payment of the Application and Registration Fee must be made upon instructions of OUBH.
3. The Application and Registration Fee is not refundable.
Tuition Fee
1. Tuition Fee must be paid 15 days before our intake at the latest.
2. The Tuition Fee includes the costs for E-study materials, but not the costs for the shipping of the study materials or any other printed materials by post or any other shipping ways.
3. The early payment discount of 5% applies if the Tuition Fee has been received 30 days before the course starting date.
4. In case a study program is canceled by OUBH, the Tuition Fee will be returned to the student.
5. If a student fails to meet his financial obligations despite appropriate notices, OUBH reserves its right to cancel his/her study place.
6. The Tuition Fee will not be returned if the student resigns before the study program is completed.
Scholarships
1. OUBH grants some limited scholarships to students under the prerequisites described on the web page.
2. Scholarships can only be granted to students who paid at least the Application and Registration Free according to § III.B.1.
Data Protection and Data security
1. OUBH shall strictly comply with Swiss data protection laws and agrees not to disclose the personal data or information to which it had access during the execution of the Contract, to protect such data and information and to use it only to the extent necessary for the fulfillment of the Contract.
2. OUBH shall not disclose or give access to such data to third parties if not necessary for the execution of the Contract.
3. OUBH shall take all technical, organizational and contractual data security measures to avoid disclosure in any form.
4. The student agrees that:
§ OUBH keeps the personal data of the student for 10 years after the end of the Contract;
§ OUBH may exchange personal data of students for payment purposes (payments by credit cards, etc.);
§ OUBH may transfer data to state authorities in case of official requests.
Termination and Withdrawal of the Contract
Termination
1. The Contract will be terminated without written notice after the expiration of the agreed contract period. The parties can agree upon an extension of the Contract.
2. The Contract can be terminated on written notice 30 days before the start of the next semester. The dates of the semesters are published on the web page.
3. OUBH can terminate the Contract if the student does not comply with its disciplinary duties as set out in § VII of the most recent Student Handbook according to the procedural rules established in Annex B and C of the most recent Student Handbook.
Withdrawal
1. In a case of withdrawal earlier than 30 days before the course starting date as set out on the webpage, OUBH will refund two-third of the Tuition Fee.
2. In a case of withdrawal later than 30 days before the course starting date as set out on the webpage, OUBH will refund one-third of the Tuition Fee.
3. In a case of withdrawal after the course starting date, no fees are refunded anymore.
Performance of the courses
1. OUBH study programs are held only with a sufficient number of students.
2. OUBH reserves the right to cancel any study program in case of an insufficient number of students, or due to circumstances beyond its control.
3. On student’s request and under exceptional circumstances, OUBH can postpone the starting date of a study program to the next semester. This decision has to be taken by the Quality Department of OUBH.
Disciplinary measures
1. Students are expected to comply with OUBH. Code of Conduct and Exam Code of Conduct as set out in Annexes 2 and 3 as well as to the laws of Switzerland.
2. OUBH reserves the right to expel students for disciplinary reasons. Regarding the disciplinary procedures, Annex B and C of the most recent Student Handbook are applicable.
Miscellaneous
1. In addition to this OUBH GTC, the most recent version of the Student Handbook and its Annexes form part of OUBH. regulatory framework.
2. OUBH has the right to change the Contract (including starting dates and Tuition Fee) anytime needed.
3. All OUBH documents including all annexes and the handbook are subject to change without prior notice.
4. Students and Alumni accept and will accept the Quality Assurance (incl. accreditations, validations, certifications, memberships, etc.) which OUBH offers from the day of their application until the day of their graduation. It is highly recommended to apply for a joint/dual award program for more national and international acceptance by applying for a job or further study. The student who doesn't apply for the dual awards takes full responsibility in case the single award was not recognized in his/her country, even with the dual awards there is no guarantee of recognition of any diploma in the student country. In case the joint program terminated, the student will be automatically moved to a joint program to another school. If there is no other joint program possible, the student will be moved to the single program (only OUBH diploma) and the difference in fee (max 990 Euro) will be added to the student financial file.
5. Students and Alumni do not have the right to object or ask for any other Quality Assurance. In case OUBH loses an accreditation, Certification, Membership, partner, etc.., the student has no right to request it back, or request a refund or anything else.
Jurisdiction and applicable law
1. This contract including all annexes, programs, and handbooks shall be governed by substantive Swiss law, excluding the Swiss conflict of law rules.
2. For any controversy arising between OUBH and a student or an agent, the place of jurisdiction shall be in Zurich/Switzerland.
NOTE: the updated policy replaces all previOUBH policies if you register with us, you confirm that you read the updated policy and accept it.
All OUBH documents, including the policy GTC and the full website are written in english and anything you see in another language is autotranslation. The english version is the valid one and we dont take any responsibility for any mistake caused by the autotranslation.
OUBH Policy has been legally reviewed and approved by MME TEAM - Switzerland
Newsletter
Indem Sie uns kontaktieren, erklären Sie sich mit dem Erhalt unseres Newsletters einverstanden.
Rechtsform: Gesellschaft mit beschränkter Haftung
UID: CHE-163.990.284
Handelsregister-Nummer: CH17040121349
Die folgende notarielle Erklärung wurde von Mitarbeitern des Notariats erstellt und wir übernehmen keine Verantwortung für deren Inhalt oder Formulierung.
IMPORTANT NOTE: The above Notary statements were formulated/written directly by the Notary office based on original documents submitted to them, therefore we do not take any responsibility for the formulation or the content of the above notarial deed.
CHARTER
of the Limited Liability Company "Swiss International University"
Kyrgyz Republic,
-
GENERAL PROVISIONS
1.1. The Limited Liability Company "Swiss International University," hereinafter referred to as the "University," is a commercial educational organization of higher and professional education.
1.2. The University is a legal entity under the legislation of the Kyrgyz Republic, possessing separate property, with the right to manage property transferred by the Founder, having a seal, a corner stamp, and symbols with its name, as well as an estimate and independent balance sheet, settlement, and other accounts, including in foreign currency in financial-credit institutions.
1.3. The University is independent in making decisions and taking actions arising from this Charter. The interference of state authorities in the organization of the educational process, scientific and economic activities of the University is allowed only in cases provided by the normative legal acts of the Kyrgyz Republic.
1.5. The location of the University is: Kyrgyz Republic, Bishkek city, Shabdan Baatyr Avenue, 74.
1.6. The property of the University is private.
1.7. The full corporate name of the University in Kyrgyz is: "Швейцариялык эл аралык университети" жоопкерчилиги чектелген коому. The short corporate name in Kyrgyz is: "Швейцариялык эл аралык университети" ЖЧК.
1.8. The full corporate name of the University in Russian is: Limited Liability Company "Swiss International University." The short corporate name in Russian is: OsOO "Swiss International University."
1.9. The short corporate name in English is "Swiss International University LLC" (short form: SIU) and may only use "Swiss University."
1.10. The University’s activities are not limited in duration.
-
STATUS, SUBJECT, AND OBJECTIVES OF THE UNIVERSITY'S ACTIVITIES
2.1. The University carries out research, educational, upbringing, and other activities in accordance with the Constitution of the Kyrgyz Republic, the laws of the Kyrgyz Republic, resolutions of the Jogorku Kenesh of the Kyrgyz Republic, decrees of the President of the Kyrgyz Republic, resolutions of the Government of the Kyrgyz Republic, as well as the normative legal acts of the Ministry of Education and Science of the Kyrgyz Republic, and this Charter.
2.2. The overall management of the University in terms of educational, research, methodological work, staffing, and training of scientific and pedagogical personnel is carried out by an elective body - the academic council, and in terms of organizational and financial activities - by the board of trustees.
2.3. The main objectives of the University are:
2.3.1. Meeting the needs of individuals in intellectual, cultural, and moral development through higher professional education and postgraduate professional education based on the inseparable unity of the educational process and scientific research;
2.3.2. Developing fundamental and applied research in related sciences through the joint activities of scientific and pedagogical staff and students, using the results obtained in the educational process and practical activities;
2.3.3. Training scientific and scientific-pedagogical personnel;
2.3.4. Forming a civic position in students;
2.3.5. Preserving and enhancing the moral, cultural, and scientific values of society;
2.3.6. Disseminating knowledge among the population, increasing the intellectual potential of the state.
2.4. To achieve these objectives, the University:
2.4.1. Develops and implements professional educational programs of higher professional education and postgraduate professional education based on state and international educational standards;
2.4.2. Trains scientific and scientific-pedagogical personnel;
2.4.3. Conducts fundamental and applied research in various fields of science, acting as a scientific and methodological center in its areas of activity;
2.4.4. Creates creative teams in the most relevant areas of scientific, pedagogical, and educational activities;
2.4.5. Holds scientific conferences, seminars, meetings of various levels, or participates in them;
2.4.6. Establishes scientific contacts, concludes creative agreements for project and program implementation, including with foreign partners;
2.4.7. Publishes monographs, scientific works, textbooks, teaching aids, reference books, dictionaries, methodological, periodical (newspapers, journals, etc.), and popular science literature, as well as cultural and educational publications, among others;
2.4.8. Supports the activities of dissertation councils for defending dissertations for the degree of Ph.D.;
2.4.9. Petitions the National Attestation Commission of the Kyrgyz Republic to confer academic degrees and titles on candidates;
2.4.10. Petitions relevant state authorities of the Kyrgyz Republic to confer honorary titles and awards to its staff;
2.4.11. The University offers educational programs in several languages, including Russian, English, Arabic, and the official languages of Switzerland;
2.4.12. Provides legal protection and commercialization of the University's intellectual property based on the results of scientific research;
2.4.13. Establishes direct bilateral and multilateral connections for the exchange of specialists based on agreements with Kyrgyz and foreign educational institutions, academies of sciences, educational authorities, ministries, departments, enterprises, and organizations;
2.4.14. Provides paid educational, medical, preventive, and other services to the population;
2.4.15. Determines the directions and order of using special funds, including the share allocated for labor remuneration and material incentives for its employees in accordance with the legislation of the Kyrgyz Republic;
2.4.16. Organizes the educational process, selects forms and methods of training;
2.4.17. Selects and arranges personnel, including completing the teaching and scientific staff, appointing deans and department heads, heads of structural units, including those operating on a full cost-accounting basis, and heads of other educational and research units (centers, departments, laboratories), based on the volume and form of work performed;
2.4.18. Determines the forms and sizes of labor remuneration for employees in accordance with the current legislation of the Kyrgyz Republic;
2.5.19. Develops and strengthens the material and technical base, constructs, equips buildings and premises in accordance with construction norms and regulations, within and at the expense of its own financial and attracted funds, as well as additional sources of funding, including the use of bank loans, for carrying out its statutory activities;
2.4.20. Forms the contingent of students in accordance with the normative legal acts of the Ministry of Education and Science of the Kyrgyz Republic;
2.4.21. Controls academic performance in accordance with this Charter and the normative legal acts of the Ministry of Education and Science of the Kyrgyz Republic;
2.4.22. Develops price lists for educational services, scientific and other products, in coordination with the authorized state body for antimonopoly policy, approves them in the manner established by the legislation of the Kyrgyz Republic;
2.4.23. Approves the norms and volumes of the teaching load of the teaching staff, as well as the limits of this load, taking into account the volume of scientific, medical-diagnostic research, and educational-methodical work performed, in accordance with the legislation of the Kyrgyz Republic and the normative legal acts of the Ministry of Education and Science of the Kyrgyz Republic;
2.4.24. Introduces new technologies into the education system;
2.4.25. Creates the necessary conditions for the work of catering enterprises for staff and students;
2.4.26. Creates sports and recreational complexes and other forms of leisure for staff and students.
2.5. The University is independent in selecting and arranging personnel - scientific, financial, economic, and other activities within the limits defined by the legislation of the Kyrgyz Republic and this Charter.
2.6. The University implements professional educational programs of higher professional education based on a license for educational activities with the issuance of a state-standard document of higher professional education; the implementation of postgraduate professional education with the issuance of a state-standard document of professional education; the implementation of post-university education programs (preparation of graduate students, doctoral students, etc.).
2.7. The University and its structural units, including those operating on a full cost-accounting basis, for the purpose of implementing statutory tasks, have the right to carry out foreign economic (production and economic) activities in the manner established by the legislation of the Kyrgyz Republic.
2.8. The University has the right to engage in other activities not prohibited by the legislation of the Kyrgyz Republic.
-
STRUCTURE OF THE UNIVERSITY
3.1. The University forms its structure in the manner established by this Charter, within the available means, in accordance with the types of activities carried out.
3.2. The University may establish structural units with the status of a legal entity or branches, allocating them property. Structural units do not have the right to create branches and other units.
3.3. The University may establish in the prescribed manner:
3.3.1. Institutes, centers, faculties, departments, courses, general education structures, vivarium, and others;
3.3.2. Units of additional professional education, pre-university preparation (lyceums, preparatory courses), and other structures;
3.3.3. Research laboratories, medical centers, treatment, design-technological, production, publishing, and other structural units, including those operating on a full cost-accounting basis.
3.4. The University's structural units, including those operating on a full cost-accounting basis, may be created with the attraction of private investments from the Kyrgyz Republic and foreign countries.
3.5. The University's structural units, including those operating on a full cost-accounting basis, implementing educational programs of secondary professional education and higher professional education, as well as programs of additional and post-university education, in matters of educational activities must have the powers of the corresponding educational organization.
3.6. Structural units with the status of a legal entity and branches of the University are created, reorganized, and liquidated in the manner established by the legislation of the Kyrgyz Republic.
3.7. The legal status and functions of the University's structural units are determined by this Charter and the corresponding Regulations on structural units, approved by the director.
3.8. Separate structural units and structural units with the status of a legal entity have a separate income and expenditure estimate and maintain independent accounting.
3.9. The University has the right, in accordance with the current legislation of the Kyrgyz Republic and this Charter, to create branches and open representative offices in the territory of the Kyrgyz Republic, and within the framework of interstate agreements - abroad. The heads of the branches and representative offices of the University are appointed by the rector and act on the basis of the powers of attorney issued to them.
3.9.1. The University has the right to open branches outside the Kyrgyz Republic and acquire other companies worldwide.
3.10. The University, including all its structural units, including those operating on a full cost-accounting basis, functions as a single educational-scientific-production complex. The heads of all structural units are obliged to execute the instructions and decisions of the University management.
3.11. The functioning of the University as a single educational-scientific-production complex is ensured by:
3.11.1. The mandatory participation of all structural units of the University in the training of students, undergraduates, residents, graduate students, and doctoral students in the organization (development) of the educational process and the creation of the material and technical base;
3.11.2. The execution of decisions of the Academic Council, orders, and directives of the rector, vice-rectors by all structural units of the University.
3.12. The University has the right to form admission commissions in regions and districts of the republic, including in foreign countries.
-
EDUCATIONAL ACTIVITIES OF THE UNIVERSITY
4.1. The University trains specialists in accordance with the List of directions and specialties of higher education in the Kyrgyz Republic, approved in the manner established by the legislation of the Kyrgyz Republic.
4.2. The opening and financing of new directions or specialties at the University are carried out by the founder if there is a license to conduct educational activities.
4.3. The University trains personnel under contracts with individuals and legal entities with payment of the cost of education. The presence of a license and compliance with the requirements of state educational standards are mandatory.
4.4. Individuals with secondary general and secondary professional education are admitted to the first year of bachelor's programs.
4.5. The main criteria for admission to the University are the level of knowledge and abilities of the applicant.
4.6. Citizens of the Kyrgyz Republic who have studied in foreign educational institutions must provide an education document equivalent to the state document on secondary general education, secondary or higher professional education in the Kyrgyz Republic.
4.7. Admission of foreign students: The University independently has the right to recognize or reject foreign educational institutions without the need for a certificate of compliance with the level of education issued by the Ministry of Education and Science of the Kyrgyz Republic.
4.8. The University has the right to issue private diplomas under its name, independent of the Ministry of Education.
4.9. Based on the results of admission, an order is issued by the rector to enroll applicants.
4.10. The educational process at the University is built on the pedagogically justified choice of means, forms, and methods of teaching.
4.11. The University independently selects the grading system, forms, procedures, and frequency of intermediate certification of students. The main types of classes for all forms and levels of education are determined by curricula and programs that ensure compliance with educational standards. In addition to the main types of classes, the University may introduce, as additional services, elective and other types of classes aimed at developing students' interests and creative abilities.
4.12. Education under the main professional educational programs at the University is conducted in Kyrgyz or in several languages, including Russian, English, Arabic, and the official languages of Switzerland, based on the tasks of ensuring high-quality education, meeting students' requests, and considering the available possibilities for personnel and methodological support of the educational process.
4.13. The duration of training, the beginning and end of the academic year, the weekly load of students with mandatory educational classes, the terms and duration of examination sessions and holidays, as well as the types of practical training and forms of completion are established by curricula in accordance with the requirements of state educational standards.
4.14. The duration of classroom activities (academic hour) is independently determined by the University and is 45 minutes.
4.15. The organization of the educational process at the University is based on the desire to ensure high-quality education, create safe learning and living conditions for students.
4.16. Admission to the University for education on a contract basis is conducted by application of persons with secondary general or secondary professional education, on a competitive and/or contractual basis. The conditions of the competition must guarantee the observance of citizens' rights in the field of education and ensure the enrollment of citizens who are most capable and prepared to master educational programs of the corresponding level and/or degree.
4.17. The transfer of students to continue their education at the University from other educational organizations, as well as the transition from one main educational program to another, regardless of the course, form, and type of training, is carried out based on the procedure for transferring students at the university.
4.18. The transfer of a student to the university from another university for further education, including from one main educational program of specialty/direction to another, in all forms of education, as well as with their change, is carried out based on certification upon the student's personal application, by reviewing a copy of the grade book/transcript of the assessment sheet.
4.19. The certification commission reviews the student's application within 10 days from the date of application, but no later than the beginning of academic classes. The academic difference is determined in credits (credit units) according to the credits received based on the transcript/assessment sheets and included in the student's individual curriculum. The academic difference must be eliminated within the current academic year.
4.20. The transition of a student from one main educational program to another (including with a change in the form of education) within the university is carried out after the end of the semester, if there are vacancies on the corresponding course for the specialty of interest to the student, in accordance with this procedure based on the student's personal application and presentation of the grade book/transcript.
4.20.1. The student retains their student ID and grade book/transcript, in which the corresponding corrections are made, certified by the signature of the rector (vice-rector) and the university's seal, and records are made of passing the difference in curricula. A new student card is issued. If the student studied under a contract with an organization, their transfer must be preceded by the organization's consent.
4.21. A student may be expelled for violating the provisions of this Charter, internal rules and public order at the University and its structural units, academic failure, non-compliance with the individual plan, non-certification based on the results of the academic year, non-compliance with the terms of the contract for paying tuition fees, and other disrespectful reasons.
4.21.1. Respectful reasons include: medical indications and other exceptional cases when the student is granted an academic leave in the prescribed manner; medical indications and other exceptional cases when the student is granted an academic leave in the manner established by the Government of the Kyrgyz Republic.
4.21.2. Expulsion of a student from the university is carried out at the student's own initiative by the rector's order, based on a personal application:
-
of their own free will (without specifying specific reasons);
-
in connection with the transfer to another university;
-
due to illness (based on a medical certificate);
-
due to family circumstances.
4.21.3. In the case of academic debt, the student must retake the course. The payment for retaking the course and additional classes is made according to a separate calculation at the established tuition fee for the academic year. Retake courses, if there are academic debts, are conducted only after payment. Expulsion at the administration's initiative is carried out by the rector's order, based on the report of the head of the corresponding academic unit:
-
for academic debt;
-
for violation of academic discipline (failure to comply with the academic schedule, loss of contact with the university, failure to return from academic leave after its term);
-
for violation of internal rules, dormitory living rules;
-
in connection with the failure to pass the state final certification;
-
for committing illegal actions after the court's sentence comes into force, which sentenced the student to imprisonment or another punishment, excluding the possibility of continuing education;
-
in connection with the failure to comply with the terms of the contract for paying tuition fees, non-reimbursement of training costs.
4.21.4. A disciplinary penalty may be imposed on a student after receiving an explanation from them in writing. Refusal to provide such an explanation is formalized by an act, which is subject to registration and cannot serve as an obstacle to the application of the penalty.
4.21.5. When expelled at the administration's initiative, the student is necessarily notified in writing of the reasons and deadlines for expulsion.
4.21.6. When expelled, the student is issued the original education document and, upon their request, an academic certificate of the established form.
4.22. Reinstatement of students is carried out after the end of the semester, if there are places on the corresponding course for the specialty/direction of interest to the student, based on the student's personal application and presentation of an academic certificate.
4.22.1. The possibility of reinstatement of students previously expelled from the university is considered by the certification commission based on the student's academic record/transcript. In the case of a positive decision on reinstatement, an order is issued on enrollment due to reinstatement. The student is issued a student ID and, if necessary, a grade book, a new personal file of the student is formed, in which the application for reinstatement, academic certificate, education document, extract from the order on enrollment in the reinstatement procedure, individual curriculum are recorded.
4.23. A student expelled due to academic debt can be reinstated in the place under the contract for training only after eliminating all debts and paying for the current semester at the time of reinstatement.
4.24. The procedure for taking state exams is established by the higher educational institution. The duration of the state certification commission's session should not exceed 6 hours per day.
4.25. If all types of final certification tests included in the state final certification are successfully passed, the graduate is awarded the corresponding professional qualification and issued a state-standard diploma. The University does not undertake the obligation to employ the graduate.
4.25.1. A diploma with honors is awarded to a graduate who passed exams with an "excellent" grade in at least 75% of all disciplines included in the diploma supplement, and in the remaining disciplines included in this supplement, with a "good" grade, and passed the final state certification only with excellent grades.
4.26. Individuals who have completed the main educational program and did not confirm their training compliance with the requirements of the state educational standard of higher professional education when passing one or several final certification tests, upon reinstatement, are assigned to retake the final certification tests in the manner determined by the university. In this case, an academic certificate of the established form is issued.
4.27. Students studying under contracts with legal and physical entities have the right to receive scholarships at the expense of the sending party in accordance with the terms specified in the contracts.
4.28. The number of students in study groups in the first and second years, when studying at the expense of contract funds, is established by the University within the volumes of contract financing. In the subsequent years of education, the number of students in groups is established by the University within the allocated volumes of financing and approved by the rector.
4.28. Production practice for students is an essential part of the educational process in training specialists with higher medical and pharmaceutical education and represents a systematic and targeted activity of students to master practical skills and deepen theoretical knowledge at each stage of training.
4.29. The terms and content of production practice are determined by the educational standards of the specialty, curricula, and programs. The practice is conducted in organizations corresponding to the profile of specialist training.
4.30. The bases for production practice for students are established on a contractual basis.
4.31. Direct supervisors of production practice are appointed by the rector's order.
4.31. The methodological support, control of the organization of practice, and current certification of students are carried out by the head of production practice and a teacher appointed by the rector's order from the teaching staff responsible for conducting the production practice.
4.32. The responsibility for organizing and conducting production practice lies with the vice-rector, head of production practice, deans of faculties, heads of departments within their competence, and heads of the production practice.
4.33. The content and planning of production practice at all its stages should ensure compliance with state requirements for the minimum content and level of specialist training depending on the specialty, qualification, duration of training, and the relationship between practice and theoretical training.
4.34. The educational and methodological guidance of production practice is carried out by the corresponding faculties and departments of the University.
-
-
The University offers various programs, including:
-
4.35.1. Bachelor of Science (BSc) (students who studied 11 years at school will undergo a 4-year program; foreign citizens with 12-year secondary education will study for 3 years). Students who have not completed or have not started the final year of study will receive a partial diploma of professional education (e.g., BBA or LLB or Executive Bachelor or Professional Bachelor) in all licensed educational areas.
4.35.2. Master of Science (MSc) (2 years). Students who have completed only 1 year will receive a partial diploma of professional education (e.g., MBA or LLM or Executive Master or Professional Master) in all licensed educational areas.
4.35.3. Doctor of Philosophy (PhD) (3 years). Students who have completed only 2 years will receive a partial diploma of professional education (e.g., DBA or LLD or Executive Doctorate or Professional Doctorate) in all licensed educational areas.
4.35.4. Diploma 6 years (for students who completed 12 classes, the training period will be 5 years).
4.36. Students have the right to:
-
Receive knowledge and professional skills not below the requirements of the corresponding state educational standard;
-
Courses of choice and specializations offered by the University within the state educational standard framework;
-
Attend additional types of classes conducted at the University on a paid basis;
-
Transfer to another educational professional program or another university in the prescribed manner;
-
Participate in all types of research work, conferences, symposia;
-
Present their work for publication, including in the University's publications;
-
Use educational-laboratory premises, libraries, dormitories, sports facilities, equipment of educational, scientific, and other units in the manner determined by the corresponding regulations;
-
Postponement from conscription into the armed forces, in the manner established by the legislation of the Kyrgyz Republic;
-
Create public organizations to address student life issues;
-
Undergo summer production practice at the place of permanent residence (at their request). In this case, they must provide a diary and a full report on the passage of production practice, certified by the head of the healthcare organization, and pass certification at the university in the manner determined by the University;
-
At least twice a year, they are provided with holidays with a total duration of not less than seven but not more than ten weeks.
4.37. A student must:
-
Attend all types of educational classes and complete all types of assignments provided for in the curricula and training programs on time;
-
Master theoretical knowledge, professional skills, and the ability to conduct modern scientific research at the level of educational standards;
-
Comply with the Charter and the University's Code of Ethics, terms of concluded contracts, internal rules, and other regulations;
-
Adhere to the moral and ethical norms of society.
-
SCIENTIFIC ACTIVITIES OF THE UNIVERSITY
5.1. The University, in all its educational-scientific units, obligatorily carries out fundamental, exploratory, and applied scientific research in accordance with thematic plans approved by the academic council, which is an integral part of specialist training.
5.2. The fundamental principle of implementing scientific-research activities at the University is ensuring the integration of scientific and educational processes - training scientific and scientific-pedagogical personnel, involving students in creative work and scientific research, writing monographs, textbooks, and teaching aids.
5.3. The main tasks of scientific-research work are: developing theoretical and applied problems, scientific foundations of new technologies, performing research work of scientific and methodological nature, disseminating scientific knowledge and providing research support for specialist training, implementing the results of scientific research in practice, promoting achievements in science, technology, and culture.
5.4. The main directions of scientific activity of the University are approved by the academic council.
5.5. Scientific activities at the University are carried out by: teaching staff, research staff, doctoral students, graduate students, students, as well as highly qualified researchers and specialists from outside.
5.6. The organizational structure of scientific activity is based on departments and laboratories, research centers and institutes, information and innovation centers, other educational and research units, doctoral and postgraduate studies, dissertation councils, publishing house, scientific library.
5.7. Scientific activities at the University can be funded by grants and other sources of financing not prohibited by the legislation of the Kyrgyz Republic, which are transferred in the prescribed manner to scientific-pedagogical staff or the University.
5.8. The University provides comprehensive support for scientific research by the teaching staff and other employees of the University, doctoral students, graduate students, students, and other individuals.
5.9. Planning scientific activities, which may be funded by the state budget (state order for scientific research and project work), is carried out at the University in accordance with approved scientific-research (scientific-technical) programs.
5.10. Planning of initiative research, scientific-research works performed under contracts, as well as other types of creative work, is carried out at the University in accordance with thematic plans approved by the rector on the recommendation of the University's Academic Council.
5.11. Scientific activity also includes:
5.11.1. Publishing scientific works, periodicals, and series publications;
5.11.2. Holding scientific conferences, symposia, congresses;
5.11.3. Opening and coordinating the activities of dissertation councils for defending candidate and doctoral dissertations;
5.11.4. Performing scientific-methodological activities.
5.12. The main issues of scientific activity at the University are coordinated by the scientific-technical council on science, which carries out:
5.12.1. Selection of scientific project applications for state and grant funding;
5.12.2. Hearing and approving annual plans and reports on funded topics;
5.12.3. Evaluating the scientific significance and approving the plan of priority scientific-research works;
5.12.4. Approving scientific dissertation topics of graduate students, applicants, doctoral students;
-
Organizing and holding international congresses, conferences, scientific sessions, and seminars;
-
Establishing business contacts in the Kyrgyz Republic and abroad, sending and receiving foreign partners to address issues related to the University's activities;
5.12.5. Resolving other important issues of the University's scientific activities.
5.13. The University's Academic Council:
5.13.1. The Academic Council of the University is a recommendatory public-professional body. Members of the Academic Council of the Center are elected for a term of 1 year by secret ballot, upon the rector's recommendation.
5.13.2. The Academic Council may include leading scientists and specialists who do not work at the University.
5.13.3. The Academic Council is authorized to make decisions if at least two-thirds of its members are present at the meeting. The decisions of the Academic Council are considered adopted if more than half of the members participating in the vote voted for them.
5.13.4. The chairman of the Academic Council is the rector or director of the University.
5.14. The name of the university in English is Swiss International University (SIU), and it is allowed to offer distance education using its own platform for international students in several languages. The University has the right to open branches worldwide and acquire other companies. It can issue private diplomas independent of the Ministry of Education. It has the right to recognize or reject foreign educational institutions without the need for a certificate of compliance from the Ministry of Education and Science of the Kyrgyz Republic.
-
LISTENERS, RESIDENTS, APPLICANTS, GRADUATE STUDENTS, DOCTORAL STUDENTS
6.1. Applicants for academic degrees are individuals with higher professional education, affiliated with the University for preparing a dissertation for the degree of Candidate of Sciences without studying in graduate school, individuals with the degree of Candidate of Sciences, and preparing a dissertation for the degree of Doctor of Sciences without studying in doctoral studies.
6.1.1. Applicants for academic degrees independently working on doctoral dissertations can be individuals with the degree of Candidate of Sciences. Individuals with the academic degree of Doctor of Philosophy (Ph.D.) must undergo the procedure of dissertation examination and nostrification of the Ph.D. diploma at the Higher Attestation Commission, followed by the issuance of a Candidate of Sciences diploma in the relevant field.
6.1.2. Applicants for academic degrees independently working on candidate dissertations can be individuals with higher professional education confirmed by a specialist's diploma.
6.2. Graduate school is a form of training scientific and scientific-pedagogical personnel.
6.2.1. Graduate students are individuals with higher professional education and studying in graduate school to prepare a dissertation for the degree of Candidate of Sciences.
6.2.2. The training of graduate students is carried out in scientific specialties in accordance with the nomenclature of scientific worker specialties approved by the authorized state body in the field of science.
6.2.3. Training in graduate school is carried out in full-time and part-time forms, on campus, remotely, or online.
6.2.4. Citizens of the Kyrgyz Republic with higher professional education are admitted to graduate school on a competitive/contractual basis. Training of graduate students at the University on a paid basis is carried out in accordance with contracts concluded with individuals and legal entities.
6.2.5. Admission to graduate school is conducted 2-4 times a year. For the organization of admission to graduate school, an admission commission is created under the chairmanship of the rector (vice-rector) of the University, including future graduate students' scientific advisors.
6.2.6. Individuals applying for graduate school undergo a preliminary interview, the results of which are reported to the admission commission.
6.2.7. The duration of full-time graduate school (adjuncture) is 3 years, and part-time - 4 years. The training period for full-time and part-time graduate school (adjuncture) is counted as scientific and scientific-pedagogical experience.
6.2.8. During the training period in graduate school, the graduate student must:
-
Fully complete the individual curriculum;
-
Pass all candidate exams (history and philosophy of science, foreign language, special discipline according to the dissertation topic);
-
Complete the dissertation and have it discussed at the place of completion.
6.2.9. Dissertation topics, scientific advisors, and individual curricula of graduate students are approved by the Academic (Scientific-Technical) Council of the University and the scientific organization simultaneously and formalized by an order of the head within 3 months after the start of training.
6.2.10. Scientific advisors for graduate students are approved as Doctors of Sciences in the relevant or related specialty. By the decision of the Academic (Scientific-Technical) Council of the University, candidates of sciences in the relevant specialty may be involved in scientific supervision of graduate students.
6.2.11. The total number of graduate students (applicants) assigned simultaneously to one scientific advisor should not exceed 5 people.
6.2.12. Graduate students conducting scientific research at the intersection of two specialties are allowed to work under the guidance of two scientific advisors. The scientific advisor controls the graduate student's implementation of the approved individual curriculum.
6.2.13. The graduate student annually presents a report to the department. All reports of graduate students during the training period in graduate school are retained and submitted together with the dissertation. A graduate student who fails to complete the individual curriculum within the prescribed period is expelled from graduate school by the rector's order of the University.
6.2.19. The transfer of graduate students from one scientific organization or university to another, as well as from full-time to part-time training and vice versa, and the reinstatement of a graduate student expelled from graduate school before the end of the training period is carried out only by the decision of the Academic (Scientific-Technical) Council. The transfer and reinstatement are made upon the graduate student's personal application to the rector of the University.
6.2.20. Graduate students studying full-time have the right to perform paid scientific and teaching work, provided they fulfill their individual training plan. Graduate students are provided free access to laboratories, offices, scientific libraries, experimental facilities, as well as services of educational, scientific, medical, and other units of the University in the prescribed manner.
6.2.21. The payment for scientific advisors is calculated at 50 hours per graduate student per year, including cases where two scientific advisors are approved. Additional payments for scientific advisors of graduate students are established at the expense of off-budget funds.
6.2.22. Graduate students studying full-time in graduate school are granted annual vacations of 2 months.
6.2.23. The University, in accordance with contracts with enterprises, universities, and organizations, may, if necessary, provide preliminary internships for individuals applying for graduate school (adjuncture) for up to 36 months.
6.2.24. Social guarantees and benefits for individuals applying and studying in graduate school (adjuncture) are determined in accordance with the labor legislation of the Kyrgyz Republic.
6.3. Doctoral studies are a form of training scientific-pedagogical and scientific personnel of the highest qualification at the University.
6.4. The University will work with partners to obtain an ISSN, which will be approved for publications.
6.5. The payment for scientific consultants of doctoral students is calculated at 50 hours per year per doctoral student. Additional payments for scientific consultants of doctoral students are established at the expense of off-budget funds.
6.6. A doctoral student may conduct research independently or under the guidance of a scientific consultant - Doctor of Sciences. Leading scientists and specialists from external scientific organizations may be involved as scientific consultants.
6.7. Doctoral studies conclude with the formalization of research results in the form of a doctoral dissertation.
6.8. Annually, the doctoral student presents a report on the work done to the Academic (Scientific-Technical) Council of the University.
6.9. A doctoral student who fails to complete the individual plan is expelled from doctoral studies by the rector's order of the University.
6.10. A doctoral student expelled from doctoral studies before the end of the training period is reinstated for the remaining training period by the rector's order based on the decision of the Academic (Scientific-Technical) Council if the individual plan is fulfilled in the volume lacking at the time of expulsion.
6.11. Creative leave to complete the doctoral dissertation and additional time after the end of doctoral studies are not provided.
6.12. BASIC DOCTORAL STUDIES (PHD) / BY PROFILE
6.12.1. Citizens of the Kyrgyz Republic, foreign citizens, and stateless persons with higher professional education confirmed by a master's or specialist's diploma are eligible for admission to basic doctoral studies (PhD) / by profile in accordance with this Regulation and international agreements in force.
6.12.2. Documents submitted for admission to basic doctoral studies (PhD) / by profile:
-
Application to the head of the university or scientific institution;
-
Notarized copy of the higher education diploma with the qualification of "master" or in the specialty or direction of "specialist";
-
Passport or military ID (for citizens of the Kyrgyz Republic).
6.12.3. The competition for admission to basic doctoral studies (PhD) / by profile is conducted based on the results of entrance examinations in the specialty.
6.12.4. For organizing admission to basic doctoral studies (PhD) / by profile, an admission commission is created by the university's or scientific institution's order under the chairmanship of the head of the university or scientific institution, consisting of highly qualified scientific-pedagogical and scientific personnel, including future PhD / doctoral advisors. The composition, powers, and procedure for the activities of the admission commission are determined by the regulations approved by the university or scientific institution. The term of the admission commission is one year. The work of the admission commission and record keeping is organized by a technical secretary appointed by the head of the university or scientific institution. The entrance examinations in the specialty are conducted by examination commissions created by the university's or scientific institution's order, consisting of specialists with a degree of Doctor of Sciences or the title of professor in the specialty for which the examination is conducted. Commissions for foreign languages and creative specialties may consist of qualified teachers without an academic degree and title. For admitting foreign citizens, a traveling commission may be organized outside the Kyrgyz Republic. The powers and procedure for the activities of examination commissions are determined by the regulations approved by the authorized state body in the field of education and science of the Kyrgyz Republic. Admission to basic doctoral studies (PhD) / by profile is formalized by an order of the head of the university or scientific institution.
6.12.5. The curriculum for basic doctoral studies (PhD) / by profile is developed and approved by the University.
6.12.6. The duration of training in basic doctoral studies (PhD) / by profile is at least 3 years. When studying according to an individual curriculum, the University has the right to extend the training period, but not more than 4 years. Training in basic doctoral studies (PhD) / by profile is carried out full-time, and the use of distance learning technologies is allowed.
6.12.7. The workload of the program is from 180 to 240 credits, depending on the program's features, of which at least 60 credits are allocated to studying academic disciplines. The workload of research work is at least 120 credits, including practices and/or internships of various purposes, as well as all types of certification, including the public defense of the PhD dissertation.
6.15.8. During the training period, the doctoral student must publish at least two scientific articles reflecting the scientific results of the dissertation research in scientific journals with a non-zero impact factor, indexed by international systems such as Web of Science and Scopus or registered ISSN by the Swiss National Library.
6.12.9. During the training period, the doctoral student must undergo a foreign research internship or practice for at least one month.
6.12.10. During the training period, the doctoral student's individual curriculum is allowed. The doctoral student's research work (hereinafter - RW) is certified by the scientific advisors once a year according to the curriculum. The RW schedule is specified in the doctoral student's individual plan.
6.12.11. The University provides the doctoral student with the scientific guidance of two scientific advisors with a degree not lower than PhD / doctor by profile, one of whom must be a scientist from a foreign university. Scientific guidance can be carried out using distance learning technologies. The professional competence of the scientific advisor is confirmed by at least two scientific publications over the past five years in foreign and domestic scientific journals with a non-zero impact factor, indexed in the Web of Science and Scopus databases or registered ISSN by the Swiss National Library, and presentations at reputable scientific forums. For a foreign university's scientific advisor, the procedure of nostrification of the PhD diploma is not required.
6.12.12. In the absence of foreign scientific advisors by profile, scientific guidance can be carried out by one scientific advisor - a specialist in the relevant profile, with work experience in a foreign university and actively working in the relevant field of science. Requirements for the PhD dissertation, its defense
6.12.13. The PhD dissertation must meet the following requirements:
-
Correspond to the relevant issues of priority national importance;
-
Correspond to the profile in which the PhD dissertation is defended;
-
Be based on advanced theoretical, methodological, and technological achievements in science, technology, and production;
-
Contain specific practical recommendations, solutions to theoretical and/or applied problems;
-
The results must be implemented at the institutional level and/or in the industry.
6.12.14. The PhD dissertation topic is approved by the academic council or scientific-technical council in the manner established by the university or scientific institution.
6.12.15. The PhD dissertation is submitted to the structural unit of the university or scientific institution supervising the organization of training in basic doctoral studies (PhD) / by profile (hereinafter - the basic doctoral studies (PhD) / by profile unit) no later than three months before the end of the training period in basic doctoral studies (PhD) / by profile.
6.12.16. The basic doctoral studies (PhD) / by profile unit organizes a plagiarism check. The originality of the PhD dissertation text must be:
-
Social and human sciences - at least 75%;
-
Natural sciences, technical, physical-mathematical sciences - at least 85%;
-
Medical, agricultural, and biological sciences - at least 88%.
6.12.17. The basic doctoral studies (PhD) / by profile unit conducts the following stages of PhD dissertation examination:
-
Examination of the PhD dissertation conducted by the jury in parallel with the public discussion;
-
Preliminary defense before the jury members at the place of the dissertation research;
-
Public defense of the PhD dissertation.
6.12.18. The basic doctoral studies (PhD) / by profile unit organizes a public discussion of the PhD dissertation by posting the text on the University's website no later than two months before the preliminary defense. As a result of the public discussion, the doctoral student must receive at least two external reviews.
6.12.19. Based on the examination, the jury members must present a conclusion on the PhD dissertation. The conclusion reflects the following issues:
-
Approval of the dissertation research topic, justification for changes if the topic is changed;
-
Scientific guidance, justification for decisions if replaced;
-
Whether the PhD dissertation is presented for the first time or repeated, comprehensive information on addressing comments on the PhD dissertation if presented again;
-
Relevance of the chosen topic;
-
Compliance of the PhD dissertation content with the title and profile of the program;
-
Reliability of research results, validity of conclusions and recommendations;
-
Novelty of the scientific results presented for defense;
-
Scientific, practical, economic, social significance of the research results and evidence confirming this significance;
-
Presentation of the scientific results of the dissertation research in published works, with a list and nature of publications attached;
-
Personal contribution of the author to obtaining the scientific results presented in the PhD dissertation.
6.12.20. After the PhD dissertation examination by the jury and the public discussion, the basic doctoral studies (PhD) / by profile unit organizes the preliminary defense with the participation of the jury members. The procedures and schedule for the preliminary defense are determined by the university or scientific institution implementing the basic doctoral studies (PhD) / by profile program, and they also provide a technical secretary for the jury.
6.12.21. At the preliminary defense, the doctoral student presents:
-
Reviews from scientific advisors;
-
Scientific publications with the results of the dissertation research;
-
External reviews;
-
Public presentation with a summary of the dissertation research and its scientific results.
6.12.22. Based on the preliminary defense results, the jury members make the following decisions:
-
Recommend the PhD dissertation for defense;
-
Recommend the PhD dissertation for defense after addressing comments;
-
Reject the PhD dissertation. The doctoral student is given a period of three to six months to address comments.
6.12.23. The PhD dissertations with addressed comments and completed recommendations given during the preliminary defense at the place of dissertation research, confirmed by the jury members' signatures on the PhD dissertation agreement sheet, are allowed for public defense.
6.12.24. To conduct the preliminary and public defense, the university's or scientific institution's head forms a jury of five members. The jury includes:
-
Two opponents from other universities or scientific institutions, one of whom must be from abroad;
-
Representatives of other universities or scientific institutions. Candidates for inclusion in the jury must be specialists with a degree not lower than PhD / doctor by profile, with scientific publications in domestic and foreign scientific journals over the past 5 years, including at least two publications in scientific journals with a non-zero impact factor, indexed by international systems such as Scopus, Web of Science, or registered ISSN by the Swiss National Library.
6.12.25. A month before the public defense, an announcement is posted on the University's website about the time and place of the defense, the dissertation topic, information about the doctoral student, and the scientific advisors.
6.12.26. The procedures for the preliminary and public defense are formalized in the jury meeting minutes. The PhD dissertation defense procedure must be recorded on video.
6.12.27. The procedures for conducting and documentation of the public defense of the PhD dissertation are determined by the university or scientific institution conducting the defense.
6.12.28. Doctoral students whose PhD dissertations were rejected by the jury are considered to have not completed the individual plan and are subject to expulsion from basic doctoral studies (PhD) / by profile by the university's or scientific institution's head order based on the basic doctoral studies (PhD) / by profile unit's representation. In this case, expelled doctoral students are issued an academic certificate within two weeks based on a personal application by the university or scientific institution. The procedure for appealing the jury's decision
6.12.29. Based on the jury's decision, the doctoral student (applicant) has the right to submit a written appeal to the appeal commission on the negative decision of the jury.
6.15.30. The appeal on the negative decision of the jury is submitted by the doctoral student (applicant) in free form to the university's or scientific institution's head, where the public defense of the dissertation was held, within 2 (two) months from the date of the decision. The procedure for conducting an appeal is independently approved by the university or scientific institution in accordance with the norms of this Regulation.
6.12.31. Within 10 (ten) working days from the date of the appeal submission, the university's or scientific institution's head order creates an appeal commission (hereinafter - the Commission). The Commission includes 3 (three) specialists with a scientific degree in the relevant specialty and a technical secretary (without voting rights) from the specialists of the basic doctoral studies (PhD) / by profile unit of the university or scientific institution. The Commission members cannot be scientific consultants, reviewers, and jury members. The Commission is guided by the norms of this Regulation in its activities.
6.12.32. The Commission reviews the appeal, the dissertation, the materials of the dissertation council on the PhD dissertation defense, prepares a conclusion on the appeal results, and makes a decision within 30 (thirty) calendar days from its creation.
6.12.33. The Commission's decision is made by open voting, by a majority vote, and signed by all its members.
6.12.34. The Commission's decision and conclusion are sent to the university or scientific institution within 15 (fifteen) calendar days for reconsideration by the jury. The jury's decision on the appeal is final and communicated to the doctoral student (applicant).
6.12.35. The jury's decision on the appeal is communicated to the doctoral student (applicant) by the university or scientific institution within 5 (five) days from the date of its adoption and posted on the university's or scientific institution's website.
6.12.36. If the doctoral student (applicant) disagrees with the final decision of the jury on the refusal to award the PhD / doctor by profile degree, the decision can be appealed in court. Awarding the PhD / doctor by profile degree and issuing the diploma
6.12.37. The doctoral student who successfully defended the PhD dissertation and fully completed the curriculum is awarded the PhD / doctor by profile degree with the right to conduct scientific and other professional activities, and a diploma is issued.
6.12.38. The jury's decision to award the PhD / doctor by profile degree is considered positive if at least two-thirds of the jury members present at the meeting voted for it.
-
UNIVERSITY STAFF
7.1. The University provides positions for: administrative director, academic rector, vice-rectors, heads of structural units, deans of faculties, heads of departments, scientific-pedagogical staff (teaching staff, research staff), engineering-technical, administrative-economic, educational-assisting, service, and other personnel.
7.2. The scientific-pedagogical staff has the right to:
7.2.1. Determine the content of the disciplines they teach in accordance with the requirements of state standards;
7.2.2. Free choice of teaching and research methods and means, ensuring high efficiency of the educational and scientific processes;
7.2.3. Paid leave in accordance with the legislation of the Kyrgyz Republic;
7.2.4. Creative leave for professional development and writing textbooks for a period of 3 months to 1 year. The duration and frequency of creative leave are determined by the Academic Council's decision or contract terms, depending on the leave's purposes and financial support possibilities;
7.2.5. Appropriate organizational and material-technical support for their professional activities;
7.2.6. Participate in discussing and resolving issues of educational, scientific, and other activities of the University;
7.2.7. Use premises and information funds, laboratories, offices, libraries, computing centers, educational and scientific institutions, social, cultural, and other units' services in the prescribed manner;
7.2.8. Appeal against orders and directives of the University administration in the manner established by the legislation of the Kyrgyz Republic.
7.3. The scientific-pedagogical staff must:
7.3.1. Ensure the effectiveness of the educational and scientific processes and the students' assimilation of educational programs at the level of state educational standards;
7.3.2. Develop students' independence, initiative, creative abilities, instill high moral standards, form professional qualities, civic position, and the ability to live and work in modern civilization and democracy conditions;
7.3.3. Constantly improve their education and qualifications, conduct scientific research and other forms of creative work, actively involve students in them, comply with the norms of this Charter;
7.3.4. Ensure high effectiveness of the educational process and conducted scientific research;
7.3.5. Comply with the provisions of this Charter and the University's Code of Ethics, execute decisions of the University's governing bodies;
7.3.6. Preserve the University's property, take care of its book fund.
7.4. Training of scientific-pedagogical and scientific personnel is carried out in the following forms:
7.4.1. Doctoral studies, graduate school;
7.4.2. Transfer to scientific staff positions for preparing dissertations for the Doctor of Sciences degree;
7.4.3. Affiliation to the University for preparing and defending dissertations for the Candidate or Doctor of Sciences degree;
7.4.4. Creative leave for completing dissertation work.
7.5. Retraining and professional development of the University's scientific-pedagogical staff are carried out in the prescribed manner in the University's specialized units, as well as in training institutions for professional development and retraining of personnel.
7.6. University teachers can simultaneously perform additional duties as heads of departments, deans (their deputies), heads of departments, graduate school, practice, methodological units, etc., on a part-time basis.
7.7. All positions of the University's scientific-pedagogical staff are filled by employment contracts for up to 5 (five) years.
7.8. Heads of departments are elected by the University's Academic Council from among specialists with academic degrees and titles, by secret ballot, and appointed to the position by the rector's order for a term of up to 5 (five) years.
7.9. The University's vice-rectors are hired under a fixed-term employment contract in accordance with the legislation of the Kyrgyz Republic.
7.10. Before concluding a fixed-term employment contract, the appointment to the position precedes the vice-rectors' positions.
7.11. The vice-rectors for academic work are appointed by the rector.
7.12. Heads of the University's structural units are appointed from among specialists with academic degrees corresponding to the profile and qualifications on a contract-competitive basis in the manner established by this Charter.
7.13. Positions of administrative-economic, engineering-technical, educational-assisting, service, and other personnel are filled on a contractual (contract) basis.
7.14. The rights and obligations of administrative-economic and other personnel, as well as all categories of the University's employees, are determined by the labor legislation of the Kyrgyz Republic, this Charter, and other local regulatory acts of the University.
7.15. Hiring and dismissing teachers and other University employees is carried out in accordance with the labor legislation of the Kyrgyz Republic or under the conditions provided by the contract.
-
UNIVERSITY MANAGEMENT
8.1. The exclusive competence of the Founder includes:
8.1.1. Determining the main directions of the University's activities;
8.1.2. Approving the University's Charter, as well as amendments and additions to it;
8.1.3. Considering issues related to the University's reorganization and liquidation;
8.2. The University's management is carried out in accordance with the legislation of the Kyrgyz Republic and this Charter.
8.3. General management of the University is carried out by the following elective bodies:
8.3.1. In terms of academic, research, methodological work, staffing, and training of scientific-pedagogical personnel - the Academic Council;
8.3.2. In terms of making operational decisions in all areas of activity - the Rectorate Council.
8.4. The University's Academic Council is formed with the rector (Council chairman), vice-rectors, heads of structural units operating on full cost-accounting, deans of faculties, heads of profiling departments, heads of scientific-pedagogical and other units, representatives of trade union and student public organizations.
8.4.1. Representatives of faculties and other academic structural units from among leading scientists, professors, and associate professors elected in the prescribed manner by the council of the corresponding units.
8.5. The composition of the Academic Council is approved by the University's rector for a term of 2 (two) years.
8.6. If members of the Academic Council leave before the end of its term, the established number is replenished based on the rector's order.
8.7. The main functions and tasks of the University's Academic Council are:
8.7.1. Considering issues and making proposals for the creation, disbandment, enlargement, and division of faculties, departments, and other scientific and educational units;
8.7.2. Approving annual and long-term development plans of the University;
8.7.3. Hearing reports of the University's vice-rectors, heads of structural units, including those operating on full cost-accounting, on academic, educational-methodological, scientific, financial-economic, and educational activities, and taking measures to further improve them;
8.7.4. Considering issues of organizing and optimizing the educational process, introducing effective teaching technologies into the educational process;
8.7.5. Determining the main directions of scientific-research and methodological activities of the University, distributing financial and labor resources for their implementation;
8.7.6. Making decisions on evaluating the effectiveness and feasibility of developing the scientific-organizational activities of scientific and educational units;
8.7.7. Considering cases of presenting the University's scientific-pedagogical personnel for government awards.
8.8. The University's Academic Council meeting is held in accordance with the annual plan approved by the University's rector.
8.9. The University's rector and director have the right to change the dates and agenda of the Academic Council meeting.
8.10. The University's Academic Council meetings are valid if more than 50% of the council's total composition is present.
8.11. The Academic Council meetings are held at least once a month throughout the academic year.
8.12. An extraordinary Academic Council meeting may be convened:
8.12.1. By the decision of the University's rector (Chairman of the Academic Council);
8.12.2. At the request of 2/3 of the Academic Council members;
8.12.3. By the decision of the Rectorate Council.
8.13. By the decision of the University's Academic Council, part of its powers may be transferred to the Scientific
8.14. The Academic Council's decisions on competitions for filling positions of teaching and scientific staff, election of deans of faculties, heads of departments, and other educational-scientific units, and awarding academic titles are made by secret ballot by a simple majority in the prescribed manner.
8.15. The Academic Council's decisions on academic, scientific, educational, financial-economic, and other activities are made by open voting by a simple majority.
8.16. The Academic Council's decisions come into force after their approval by the University's rector.
8.17. The Academic Council meetings are recorded. The minutes are signed by the chairman and the academic secretary of the council.
8.18. The academic secretary of the Academic Council organizes systematic monitoring of the council's decisions and informs the rector and council members about the implementation of adopted decisions.
8.19. The university president directly manages the university's academic activities.
8.20. The director independently resolves all issues of the University's activities, except for the powers assigned to the exclusive competence of the University's Academic Council.
8.21. The director acts on behalf of the University without a power of attorney, represents its interests in relations with the state, state and other bodies, organizations, universities, regardless of the forms of ownership, legal entities, and citizens; disposes of the University's property and funds, opens settlement and other accounts in financial-credit universities; issues powers of attorney; concludes contracts, including employment, issues orders and directives, applies incentives, and imposes disciplinary sanctions.
8.22. In accordance with the legislation of the Kyrgyz Republic and this Charter, the rector and director within their competence:
8.22.1. Manage educational, scientific, production, economic, financial, international, and other activities of the University;
8.22.2. Approve the University's structure;
8.22.3. Approve the University's staffing schedule;
8.22.4. Form the University's personnel composition in accordance with this Charter;
8.22.5. Monitor the implementation of the University's Academic Council's decisions;
8.22.6. Propose the candidacy of the academic secretary of the University's Academic Council for approval by the Academic Council;
8.22.7. Suspend the decisions of the faculty's Academic Council and other structural units if they contradict the legislation of the Kyrgyz Republic or this Charter;
8.22.8. Organize the work of the University and its structural units taking into account the decisions of the Academic Council and the Rectorate Council of the University;
8.22.9. Approve the regulations on the University's structural units, appoint, and remove heads of structural units;
8.22.10. Issue orders, give instructions within their competence, mandatory for all employees and students;
8.22.11. Approve local regulatory legal acts regulating the University's activities;
8.22.12. Perform other functions and powers provided by this Charter.
8.23. The University's rector is appointed by the Founder.
8.24. The University's director is appointed by the Founder.
8.25. The rector's powers may be terminated early in the following cases:
8.25.1. Voluntary resignation;
8.25.2. Recall by the Founder;
8.25.3. Inability to perform official duties due to illness or in the event of death;
8.25.4. Other grounds provided by the legislation of the Kyrgyz Republic.
8.26. In their activities, the rector is guided by the current legislation of the Kyrgyz Republic, orders, and directives of the Ministry of Education and Science of the Kyrgyz Republic and other ministries of the Kyrgyz Republic, and this Charter.
8.27. The Rectorate Council is a consultative-deliberative collegial body that considers issues of organizing and implementing academic, scientific, medical, financial-economic, and economic activities of the University. The Rectorate Council's activities are regulated by the Rectorate Council Regulations, approved by the rector.
8.28. The vice-rectors directly manage a specific type of the University's activities in accordance with the rector's orders and directives and their approved job descriptions.
-
FINANCIAL AND ECONOMIC ACTIVITIES OF THE UNIVERSITY
9.1. The University's sources of funding are:
9.1.1. Funds from the founder and own funds, including foreign currency, from educational, consulting, scientific-research, publishing, production-commercial, and other legal activities;
9.1.2. Loans from financial-credit institutions;
9.1.3. Funds donated by enterprises, organizations, public funds, individuals (including foreign ones);
9.1.4. Fees for contract training;
9.1.5. Fees for additional educational services (for conducting additional classes instead of missed ones for an unexcused reason, the difference - when transferring from another university and reinstatement, additional consultations, etc.), courses, accommodation fees in dormitories, and others;
9.1.6. Funds received under contracts with legal and physical entities for personnel training;
9.1.7. Other sources not contradicting the legislation of the Kyrgyz Republic.
9.2. The University has the right, within the limits established by the state certification, to train specialists under relevant contracts with payment of tuition fees by individuals and (or) legal entities. The University independently resolves issues related to concluding contracts, defining obligations, and other conditions not contradicting the legislation of the Kyrgyz Republic and the University's Charter.
9.3. The amount of tuition fees for citizens of the Kyrgyz Republic is determined by the budget of expenses approved by the rector of the University for each financial year. The estimated cost of training includes expenses for conducting and providing information for the educational, educational-methodical, and scientific processes, current maintenance of the University, forming funds for salary payments, developing and maintaining the material-technical base, and material incentives for employees, and social support for students. The tuition fees may be adjusted in accordance with inflation rates during the academic year, but no more than once. The income received from this activity and the acquired property with these funds are at the disposal of the University and are used for purposes provided by this Charter.
9.4. The amounts of material incentives and material assistance for all categories of employees are independently determined by the University within the available funds. At the same time, state tariff rates and salaries are used as minimums. Additional payments and allowances to state rates and salaries are established with mandatory differentiation of employees' wages depending on their qualifications, complexity, and conditions of the work performed, and each employee's personal contribution to the University's activities results.
9.5. The University independently, in accordance with the legislation of the Kyrgyz Republic and this Charter, disposes of special funds (special funds apply to state educational organizations), including foreign currency, received from its foreign economic activities.
9.6. The University's financial and material resources are not subject to seizure unless otherwise provided by the legislation of the Kyrgyz Republic.
9.7. The property, including buildings and structures of the University, is under its operational management and is not subject to seizure for non-educational purposes.
9.8. The University independently disposes of the property assigned to it.
9.9. For ensuring activities provided by this Charter, buildings, structures, property complexes, and other real estate objects (including land plots), equipment, and other necessary property for consumer, social, cultural, and other purposes are assigned to the University for operational management.
9.10. In accordance with the legislation of the Kyrgyz Republic, the University has the right to use its property for economic and other income-generating activities, including leasing part of the property without the right to purchase.
9.11. In accordance with the current legislation, the University has the right to carry out income-generating activities, including foreign economic activities, in the form of providing paid educational services, including paid higher education, and conducting scientific-technical and consulting activities on a paid basis.
9.12. The University independently develops its material-technical base within the funds received from training students on a contractual basis, as well as at the expense of its own funds and other legal sources.
-
INTERNATIONAL ACTIVITIES OF THE UNIVERSITY
10.1. The University has the right to participate in international cooperation in pre-university, higher, postgraduate, and continuous education, establish direct contacts and cooperate with foreign and international scientific, educational, and medical universities, other enterprises and organizations, implement interstate and international educational, scientific-research programs in the manner prescribed by the legislation of the Kyrgyz Republic, to study and disseminate advanced experience.
10.2. Within the framework of international activities, the University has the right to:
10.2.1. Join international public (non-governmental) educational associations and organizations;
10.2.2. Conclude joint activity agreements with foreign partners that cannot be considered international agreements of the Kyrgyz Republic.
10.3. Training, retraining, and professional development of foreign citizens at the University beyond the quotas established by the Government of the Kyrgyz Republic under relevant interstate agreements are carried out under direct contracts concluded by the University with foreign citizens and foreign legal entities.
10.4. Training of foreign citizens at the University under interstate agreements and direct contracts (contracts) can be carried out on a compensatory basis and at the expense of funds transferred to the University by these organizations, foreign universities of foreign countries, other organizations, or foreign citizens.
10.5. The University has the right, in the manner prescribed by the legislation of the Kyrgyz Republic, to engage in foreign economic activities provided by this Charter and aimed at fulfilling the main tasks.
10.5.1. The University can offer programs outside the Kyrgyz Republic in collaboration with partner institutions or through online platforms, which are not subject to control by the Ministry of Education and Science of the Kyrgyz Republic, and issue its own private diplomas and degrees upon their completion. This can also serve as an additional source of income for the university.
10.6. All types of international activities are carried out based on agreements (unless otherwise provided by international agreements concluded by the Kyrgyz Republic with the relevant state) not contradicting the legislation of the Kyrgyz Republic.
10.7. Foreign currency received by the University from foreign economic activities is spent in accordance with the legislation of the Kyrgyz Republic.
-
ACCOUNTING, CONTROL, AND REPORTING OF THE UNIVERSITY
11.1. The University conducts operational accounting of its activities' results and maintains statistical reporting in accordance with the legislation of the Kyrgyz Republic.
11.2. The forms and procedure for accounting and statistical reporting are established in accordance with the legislation of the Kyrgyz Republic.
11.3. The financial-economic activities of the University are controlled and inspected by the Founder and other state bodies within their competence in the manner established by the current legislation of the Kyrgyz Republic.
-
UNIVERSITY REORGANIZATION AND LIQUIDATION PROCEDURE
12.1. The University can be reorganized or liquidated by the Founder or by a court decision, in the manner provided by the legislation of the Kyrgyz Republic. Reorganization and liquidation of the University are carried out in the manner provided by civil legislation and the legislation of the Kyrgyz Republic on state registration of legal entities, branches (representative offices) by the Founder's decision (participant).
12.2. The University is considered reorganized or liquidated from the moment the corresponding entry is made in the Unified State Register of Legal Entities.
-
AMENDMENT PROCEDURE
13-1. Amendments to this Charter are made in the manner provided by the legislation of the Kyrgyz Republic on non-profit organizations by the Founder's (participant's) decision.
-
FINAL PROVISIONS
14.1. This Charter comes into force upon its registration with the justice authorities of the Kyrgyz Republic.
14.2. The provisions of this Charter may be amended or supplemented based on the Founder's decision in the following cases: change of Founder, change of legal address, change of legislation of the Kyrgyz Republic, change of subordination, and name.
14.3. If any provision of this Charter is or becomes invalid, it does not suspend the validity of the remaining provisions. The invalid provision must be replaced with a provision legally permissible or close in meaning to the replaced one.
14.4. Documents generated in the University's activities, in case of its reorganization or liquidation, are subject to storage in accordance with the Law "On the National Archival Fund of the Kyrgyz Republic".